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Main Hall Exhibitors

Exhibit Fees:

 

 

23 Jan–1 Sept 2012

 

After 1 Sept 2012

AMS Corporate Member Rate 

 

$27.70/sq. ft.

 

$28.35/sq. ft

Non-Corporate Member Rate

 

$33.30/sq. ft.

 

$34.00/sq. ft

First Time Exhibitor Rate

 

$20.50/sq. ft.

 

$20.50/sq. ft.

 
Booth Space Fee:

A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:

  • 8ft. back drape, 3 ft. side drape
  • Booth Identification Sign
  • Booth Staff Badges (Pre-registered)
  • Listing with description in the Official Program Guide
  • Listing on the AMS Website
  • Exhibits-Only Visitor Passes
  • 2 After Hours Exhibits-Only Pass
  • 1 Full-Week Conference Pass per company
  • 24 Hour Exhibit Hall Perimeter Security
  • 1 Admission to the Exhibitor Breakfast

 

Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $35 charge for each exhibit staff badge registered on site by AMS staff. Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours. Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located in the Exhibit Hall. Children under 16 years of age are not permitted in the exhibit area during move in and move out.

Exhibit Check-In Desk Hours

Saturday, 5 January, 10:00 a.m.–5:00 p.m.
Sunday, 6 January, 8:00 a.m.–4:00 p.m.
Monday, 7 January, 8:00 a.m.–7:15 p.m. (Installation must be complete by 2:00 p.m.)
Tuesday, 8 January, 8:00 a.m.–5:45 p.m.
Wednesday, 9 January, 8:00 a.m.–6:30 p.m.
Thursday, 10 January, 8:00 a.m.–12:30 p.m.

For more information, please contact Jenn Rosen, AMS Exhibits Coordinator (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).

 
Show Hours:
Move-In

Sat, 5 January 10:00 A.M.–5:00 P.M.
Sun, 6 January 8:00 A.M.–4:00 P.M.
Mon, 7 January 8:00 A.M.–2:00 P.M.
Installation must be complete by Monday, 7 January at 2 P.M.

Exhibit Hours

Mon, 7 January 4:00–7:30 P.M. * (Intn’l Walk-Around 4–5:30P.M.; Ribbon Cutting at 5:30 P.M.)
Tues, 8 January 9:30 A.M.–6:00 P.M.
Wed, 9 January 9:30 A.M.–6:30 P.M.
Thurs, 10 January 9:30 A.M.–12:00 NOON

Move Out

Thurs, 10 January 12 NOON–8:00 P.M.
Dismantling is NOT allowed before 12 NOON, Thurs, 10 January 2013. All materials must be removed from the exhibit facility by 8:00 P.M. on Thurs., 13 January 2013.

Official Service Contractor:
Freeman Decorating

http://www.freemanco.com
 

Exhibitor Online Services:

Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. Exhibitors can also generate badge information for booth staff. Login id and passwords will be sent to each official primary contact for the exhibiting company. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff.

 

Exhibitor Service Manual:

http://www.freemanco.com/store/show/showInformation.jsp?showID=253502&nav=02

FREEMAN QUCICK FACTS SHEET

Hotel Meeting Room Requests

Meeting Room/Special Function Room requests at the Hilton Austin must be made via this form.

 

Visiting the Exhibits

The AMS attendee badge includes admission to the Exhibit Hall. Nonregistered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.

For more information, please contact Jenn Rosen, AMS exhibits coordinator (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).
 

Suit-casing

Exhibitors at the AMS 93rd Annual Meeting have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.

Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.