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Annual Mobile App

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Main Hall Exhibitors

Are you a company or organization related to Water, Weather and Climate? Our attendees range from undergraduate students to the top experts in YOUR field – and they want to meet you!

Why exhibit at the 96th AMS Annual Meeting?

Participate in the largest trade show for the Atmospheric Sciences

Meet your existing customers and potential clients

Increase awareness about your company’s/organization’s brand

Launch and promote new and existing products and services

Recruit students and new employees

Annually, about 5,600 people attend our meetings. Who are they?

Scientists

Professionals

Authors

Educators

Researchers

Students

Weather Enthusiasts

Over 100 exhibitors choose to strengthen their marketing power at the AMS Annual Meeting each year. Exhibitor types include:

Private Sector

Government Agencies

Publishers

Educational Institutions

Associations  

Book your booth space today! Please contact Jenn Rosen.

Exhibit Fees:

 

 

Jan–1 Sept 2015

 

After 1 Sept 2015

AMS Corporate Member Rate 

 

$30.30/sq. ft.

 

$31.00/sq. ft

Non-Corporate Member Rate

 

$36.40/sq. ft.

 

$37.10/sq. ft

First Time Exhibitor Rate

 

$22.45/sq. ft.

 

$22.45/sq. ft.

 

Booth Space Fee:

A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• Booth Staff Badges (Pre-registered*)
• Listing with description in the Official Program Guide
• Listing with description on the AMS Website and Annual Meeting Mobile App.
• Exhibits-Only Visitor Passes
• 1 Full-Week Conference Pass per company
• 24 Hour Exhibit Hall Perimeter Security
• 1 Admission to the Exhibitor Breakfast

*Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $35 charge for each exhibit staff badge registered on site by AMS staff.

Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours (See hours listed below). Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located in the back Exhibit Hall. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.


Show Hours:


Move-In

Sat, 9 January 10:00 a.m.–5:00 p.m.
Sun, 10 January 8:00 a.m.–4:00 p.m.
Mon, 11 January 8:00 a.m.–2:00 p.m.
Installation must be complete by Monday, 11 January at 2 p.m.


Exhibit Hours

Mon, 11 January 4:00–7:30 p.m.  (Intn’l Walk-Around 4–5:30 p.m.; Ribbon Cutting at 5:30 p.m.)
Tues, 12 January 9:00 a.m.–7:00 p.m.
Wed, 13 January 9:00 a.m.–6:30 p.m.
Thurs, 14 January 9:00 a.m.–12:00 p.m.


Move Out

Thurs, 14 January 12:00–6:00 p.m.
Dismantling is NOT allowed before 12:00 p.m., Thurs, 14 January 2016. All materials must be removed from the exhibit facility by 6:00 p.m. on Thurs., 14 January 2016. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.

 

Onsite Exhibit Check-In Desk Hours 

Saturday, 9 January, 10:00 a.m.–5:00 p.m.
Sunday, 10 January, 8:00 a.m.–4:00 p.m.
Monday, 11 January, 8:00 a.m.–7:15 p.m. (Installation must be complete by 2:00 p.m.)
Tuesday, 12 January, 8:00 a.m.–6:45 p.m.
Wednesday, 13 January, 8:00 a.m.–6:30 p.m.
Thursday, 14 January, 8:00 a.m.–12:00 p.m.
For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).


Official Service Contractor:

Freeman
 

Freeman Online Service Kit 

Quick Facts 


AMS Exhibitor Online Services

Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. Exhibitors can also generate badge information for booth staff. Login id and passwords will be sent to each official primary contact for the exhibiting company. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff.

AMS Exhibitor Service Site 

AMS Exhibitor Information 

 

Meeting Room Request:

Meeting Room/Special Function Room requests at the Hilton New Orleans Riverside (Headquarters Hotel) must be made via this form.


Visiting the Exhibits

The AMS attendee badge includes admission to the Exhibit Hall. Non-registered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.
For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).

Suit-casing

Exhibitors at the AMS 96th Annual Meeting have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.


Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.