Annual Meeting registration, some scientific sessions, poster sessions, exhibits, short courses, town hall meetings, the Annual Meeting Banquet, and WeatherFest will be held in the Austin Convention Center, located at 500 E. Cesar Chavez St., Austin, TX 78701.
Some scientific sessions, AMS committee meetings, receptions, and events will be held at the AMS headquarters hotel, the Hilton Austin, located at 602 E. 4th St., Austin, TX 78701.
Throughout the week, AMS Committees, Boards, and the Council will be meeting at various times and locations. These meetings are, in principle, open to all members of the Society, although portions of some meetings may be held in executive sessions when dealing with personnel issues, awards, or other matters of a confidential nature.
As a matter of courtesy and to ensure adequately sized meeting rooms, members wishing to observe a particular Committee, Board, or Council Meeting should contact its chairperson in advance. Members may request a place on the agenda by following a similar procedure. Please feel free to contact Jen Ives at email@example.com for more information.
AMS is committed to safe and productive meetings for all attendees. Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting. All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful. Be kind to others. Do not insult or put down other attendees. Remember that harassment and sexist, racist, transphobic, or exclusionary jokes are not appropriate for AMS meetings. Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.
This statement is meant to cover all meeting-associated events, including those sponsored by organizations other than AMS but held in relation to AMS events. This includes the scientific program, short courses, and exhibitions, as well as receptions, town hall meetings, and other informal or formal gatherings associated with AMS. Similarly, participants shall adhere to this code of conduct in online spaces related to the meeting and meeting-associated events, including Facebook, Twitter, and other online venues.
If you believe you have witnessed or have been subjected to behavior that violates professional and respectful behavior, please contact a senior member of the AMS staff. You may do this by talking with any AMS staff person (who are identified with a staff badge) or by sending an e-mail to firstname.lastname@example.org or leaving a message at 617-226-3965 with your contact information. You will be contacted by a senior staff member in a timely manner. (If you are not contacted within 12 hours of sending an e-mail or leaving a voicemail, please talk to an AMS staff member at the meeting to ensure that the message is received.) If you witness or experience behavior that constitutes an immediate and serious threat, please call 911 or the local police first.
The AMS takes any breach of professional conduct at an AMS meeting or related function very seriously. You are encouraged to report any unprofessional conduct in the knowledge that AMS staff members will do their best to maintain the confidentiality of all parties to the extent possible while taking appropriate actions. In situations for which additional action is warranted, the AMS will cooperate fully with the appropriate authorities.
It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email (email@example.com). Four-week advance notice is necessary to ensure seamless action.
If issues arise on site in Austin, please visit the AMS Registration Desk. Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 98th Annual Meeting is a pleasant and productive one.
City of Austin Americans with Disabilities Program Office: http://austintexas.gov/department/americans-disabilities-act-office
City of Austin Parks and Recreation Department, Inclusion Unit: Kipa Smith, firstname.lastname@example.org
Mobility Impaired Parking is available in all Austin Convention Center Department garages. Mobility Impaired parking is available on all levels located near the elevators. ACCD provides for accessible routes to and from our parking garages. Vehicles with a specialty license plate with one of the following distinctions will receive complimentary parking:
• Air Force Cross
• Army Distinguished Service Cross
• Disabled Veterans
• Distinguished Service Cross
• Legion of Merit Medal
• Medal of Honor
• Navy Cross
• Pearl Harbor Survivors
• Prisoners of War
• Purple Heart
A limited number of motorized scooters are available to rent for attendees who need help getting around the building. Rental scooters are stationed next to the Business Center on Trinity Street to make navigating the facility easy. Interested guests should contact their event coordinator for more details.
Service Dogs are welcome inside of the facility. All other animals must comply with the ACCD animal policy.
Hilton: Next to 416A (4th Floor) and next to Salon F (6th Floor)
Austin Convention Center: Between Hall 1 & Ballroom A (Level 1) and Near 10C (Level 3)
Austin Convention Center: Level 1 and Level 3
LGBTQ-friendly itinerary: https://www.austintexas.org/austin-insider-blog/post/lgbtq-austin/
Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should make the proper selection when registering. At the banquet, attendees should notify their server of the preferred meal choice and present the meal ticket included with their registration packet.
From time to time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
More information coming soon.
The American Meteorological Society is offering child care grants of up to $400 per family to assist conference attendees who will incur additional expenses by attending the Annual Meeting. Limited funds are available and preference is given to applicants in the early stages of their career. As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care or their own assistance is necessary. To apply, please fill in the application form and email it to Christine Card, email@example.com, by November 1st.
Application Deadline: 1 November 2017
Notifications to recipients: 15 November 2017
Reimbursement distribution: Mid-February 2018
AMS will make attendee lists available to any registered attendee. Attendees who do not want their name and address information included on the list must note this at the time of their registration. Please send an email (firstname.lastname@example.org) to request a copy of the attendee list. The list will only be delivered in an electronic format and will contain names, addresses, and affiliations (if provided). No phone numbers or email addresses will be provided.