98th Annual Meeting Oral Presenter Information

All oral presenters should visit the AMS Oral Presenter Guidelines for additional information regarding your oral presentation, including session room set and presentation tips.  Below, you’ll find information specific to presenting at the 98th Annual Meeting.

Location of Presentations

All presentations will take place at the Austin Convention Center. At the meeting, please visit the Speaker Ready Room if you have questions concerning presentations or meeting rooms. AMS support staff will be available to answer questions concerning room setup, audio/visual support, and practicing presentations. If any problems or concerns are encountered during a session, presenters and attendees are asked to report their issue to the student assistant assigned to that session, or to the staff member on duty at the Speaker Ready Room. All student assistants will have a green ribbon attached to their name badge for identification.

Recording of Presentations

In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors' remarks, AMS would like to record the voices of authors and their slides as their presentations are being made in cases where authors are willing to grant AMS permission. To facilitate the recordings, and to make things easier for all attending the meeting, presenters are asked to load their presentation well in advance of the scheduled presentation time. Recorded presentations will be available on from the conference program for free 4-6 weeks after the meeting ends.

Loading Presentations before the Meeting

Presenters may upload their presentation files to the online abstract system in advance of the meeting. All files submitted online prior to 31 December will be loaded onto the meeting room PCs before the start of the meeting. This option is available to all presenters.

Loading Presentations during the Meeting

Speaker Ready Room
Sunday–Thursday, 7–11 January 2018, Room 11AB

On site, speakers may upload their presentations onto the Speaker Ready Room computers, which are networked to the proper meeting room. The use of personal laptops for presentations, which can cause technical delays and cut into a presenter’s time, is discouraged. Speaker Ready Room hours of operation are listed below:

      Sunday, 7 January     12:00–3:45 P.M.

      Monday, 8 January      7:30 A.M.–6:00 P.M.

      Tuesday, 9 January      7:30 A.M.–6:00 P.M.

      Wednesday, 10 January    7:30 A.M.–6:00 P.M.

      Thursday, 11 January     7:30 A.M.–5:00 P.M.

Presenters who choose to load their presentations at the meeting will be required to use special installer software running on the Speaker Ready Room PC, which is networked to the meeting room PC. These presenters will not be permitted to store their files on the PC desktop. Instead, the installer software will automatically create a special directory for those files. Once stored to the directory, presenters will be able to check that their files were copied and that they will run properly.