Town Hall Meetings

Town Hall

More informal in nature than our technical sessions, our Town Hall Meetings cover some of the hottest topics and draw some of the biggest names in the water, weather, and climate community.

Proposals

We are now accepting submissions for Town Hall Meetings along with the Side Panel Discussion partner program. Guidelines have been implemented in order to facilitate Town Hall Meetings that are an open discussion forum for all attendees.  Please note that Town Hall Meetings are not recorded. Submit a Side Panel Discussion proposal should the Town Hall guidelines conflict with the needs of the meeting.

Submit a town hall proposal

Deadlines

  • Final program deadline: 15 October 2017

  • Edits to Townhall/Side Panel information: 30 December 2017

  • Food & Beverage orders submitted: 01 November 2017

  • Deadline for sponsorship to be included in the printed program: 01 November 2017

  • November issue of BAMS:  15 August 2017

Guidelines

  • Please note that Town Hall Meetings & Side Panel Discussion are accepted on a first come first serve basis. 

  • A confirmation email will be sent upon beginning and completing a submission proposal. This email will provide login credentials for updating Town Hall Meeting Information so please save these emails. 

  • Uploading: All supplementary files should be short and will be copied to the desktop in the meeting room where the event is scheduled. This can be done during any break and organizers should notify their speakers of the aforementioned process. **We will not be uploading town hall related materials in the speaker ready room**

  • Recording: Town hall meetings are not recorded. We ask that you submit a Side Panel proposal if you would like to have your event recorded.

  • Town Hall meetings will be scheduled either before sessions, mid-day, or after sessions end and will not be scheduled up against the technical sessions of the Annual Meeting.

  • Room Set-up: All rooms are set theater with a head table for 5. Please note that NO additional A/V can be ordered. Please review the basic room set below and submit a Side Panel Discussion if the room setup does not meet your specifications.**A/V Support is not provided for Town Hall Meetings**

Basic room set for the audio/visual includes: 

  • 1 Screen of appropriate size; 
  • 1 Data/Video Projector; 
  • 1 AMS Supplied PC; 
  • 1 Connection for an author supplied computer; 
  • Digital Timer; 
  • 1 Podium microphone; 
  • 1 Lavaliere microphone; 
  • 2 table mics and 
  • 1 audience microphone

Be sure to reference the grid of currently scheduled Town Halls and Side Panels before selecting a date & time preference.