Exhibits

The AMS Annual Meeting is host to the largest exhibit program anywhere in the atmospheric, oceanic, and related sciences. Exhibitors come from all over the United States and abroad, showcasing a wide range of products, publications, and services.

Reserve Space

Exhibit Hours

Mon, 7 January 6:00–8:00 p.m.  (Ribbon Cutting at 6:00 p.m.)
Tues, 8 January 9:00 a.m.–6:00 p.m.
Wed, 9 January 9:00 a.m.–6:30 p.m.
Thurs, 10 January 9:00 a.m.–12:00 p.m.

Please note that exhibit hour listed above are tentative. Hours will be confirmed once the Annual Meeting Program is finalized. 

Visiting

The AMS attendee badge includes admission to the Exhibit Hall. Nonregistered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.

Suitcasing

Exhibitors at the AMS 99th Annual Meeting have invested and committed their support to this industry. They have planned for several months or more to bring the attendees the experience they seek and deserve. To support registered exhibitors, the AMS has developed a Suitcasing policy, where suitcasing refers to those companies or persons who attend the Annual Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas, or hotels.

Only contracted exhibitors are permitted to promote their products, services, or company at the Annual Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to, handing out flyers, approaching exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees who violate this policy will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suitcasers” observed by either attendees and/or exhibitors should be reported to the show management immediately.

Professional and Respectful Conduct at AMS Meetings

Need to report unprofessional or disrespectful conduct? Email reportconcern@ametsoc.org or call 617-226-3965.

AMS is committed to safe and productive meetings for all attendees. Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting. All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful. Be kind to others. Do not insult or put down other attendees. Remember that harassment and sexist, racist, transphobic, or exclusionary jokes are not appropriate for AMS meetings. Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.

Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.

This statement is meant to cover all meeting-associated events, including those sponsored by organizations other than AMS but held in relation to AMS events. This includes the scientific program, short courses, and exhibitions, as well as receptions, town hall meetings, and other informal or formal gatherings associated with AMS. Similarly, participants shall adhere to this code of conduct in online spaces related to the meeting and meeting-associated events, including Facebook, Twitter, and other online venues.

If you believe you have witnessed or have been subjected to behavior that violates professional and respectful behavior, please contact a senior member of the AMS staff. You may do this by talking with any AMS staff person (who are identified with a staff badge) or by sending an e-mail to reportconcern@ametsoc.org or leaving a message at 617-226-3965 with your contact information. You will be contacted by a senior staff member in a timely manner. (If you are not contacted within 12 hours of sending an e-mail or leaving a voicemail, please talk to an AMS staff member at the meeting to ensure that the message is received.) If you witness or experience behavior that constitutes an immediate and serious threat, please call 911 or the local police first.

The AMS takes any breach of professional conduct at an AMS meeting or related function very seriously. You are encouraged to report any unprofessional conduct in the knowledge that AMS staff members will do their best to maintain the confidentiality of all parties to the extent possible while taking appropriate actions. In situations for which additional action is warranted, the AMS will cooperate fully with the appropriate authorities.