Congratulations for being selected as an oral presenter!
The aspect ratio for projectors in session rooms at the 100th Annual Meeting is 16:9, with a resolution of 1280x720.
The file size limit for premeeting upload is 200MB. If your file exceeds the size limit, you may upload your presentation at the meeting in the Speaker Ready Room.
The following file types may be uploaded: PDF document (*.pdf), Word document (*.doc), DOCX file (*.docx), RTF document (*.rtf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx).
Please refer to your acceptance email or the webprogram for your presentation/session date and time. Typically, each author has 14 minutes for his or her presentation. Approximately 11 minutes are set aside for the presentation followed by 3 minutes for questions and answers. In some instances, presentations are 20 minutes long. Invited papers are usually 30–45 minutes long. Please check the webprogram to confirm the time allotted for your presentation.
The standard session room set includes the following:
If you need additional equipment, please contact the AMS Meetings department. There will be NO internet access in the meeting room.
The podium computer will have the following software installed: Microsoft Windows 10, Microsoft PowerPoint (2016), Adobe Acrobat Reader DC, QuickTime 7.x or higher, and Adobe Flash Player 11.x or higher.
All presentations will take place at the Boston Convention and Exhibition Center. At the meeting, please visit the Speaker Ready Room if you have questions concerning presentations or meeting rooms. AMS support staff will be available to answer questions concerning room setup, audio/visual support, and practicing presentations. If any problems or concerns are encountered during a session, presenters and attendees are asked to report their issue to the student assistant assigned to that session, or to the staff member on duty at the Speaker Ready Room. All student assistants will have a green ribbon attached to their name badge for identification.
In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors' remarks, AMS would like to record the voices of authors and their slides as their presentations are being made in cases where authors are willing to grant AMS permission. To facilitate the recordings, and to make things easier for all attending the meeting, presenters are asked to load their presentation well in advance of the scheduled presentation time. Recorded presentations will be available on from the conference program for free 4–6 weeks after the meeting ends.
Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).
Presenters may upload their presentation files to the online abstract system in advance of the meeting. All files submitted online prior to 30 December will be loaded onto the meeting room PCs before the start of the meeting. This option is available to all presenters.
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On site, speakers may upload their presentations onto the Speaker Ready Room computers, which are networked to the proper meeting room. The use of personal laptops for presentations, which can cause technical delays and cut into a presenter’s time, is discouraged.
Presenters who choose to load their presentations at the meeting will be required to use special installer software running on the Speaker Ready Room PC, which is networked to the meeting room PC. These presenters will not be permitted to store their files on the PC desktop. Instead, the installer software will automatically create a special directory for those files. Once stored to the directory, presenters will be able to check that their files were copied and that they will run properly.