101st Annual Meeting Speaker Information

Congratulations for being selected as an oral presenter!

Presentation File Guidelines

We will be using a new platform this year. All presentations will be uploaded through the Presenter’s Zone.  More information on how to upload these presentations will be available soon. The deadline to upload presentations is 28 December. Please plan accordingly.

Summary Slides

Summary Slide Templates are now available for those giving lightning talks.
Download PowerPoint Summary Slide Template | Download Keynote Summary Slide Template (coming soon)

When Will I Present?

Please refer to your acceptance email or the online program for your presentation/session date and time. 

How Will I Present?

Paper Presentation (Lightning Talk)

Most oral sessions during the virtual 101st Annual Meeting will consist of 5 minute live Lightning Talks. These live paper presentations will consist of a brief summary by the speaker but should focus on Q&A and/or discussion

  • Paper presenters MUST submit (1) summary slide to your Presenter Zone that will be shown by tech support during their scheduled live presentation time.
  • The summary slide and presentation video file MUST  be uploaded into your Presenter Zone by 28 December.
  • Paper presenters MUST also upload a prerecorded 15 minute presentation video file into your presenter Zone that attendees can watch as homework before the live paper presentation time.
  • Papers without these files uploaded into Presenter’s Zone by the deadline will be withdrawn from the program. 
  • Unless otherwise noted, paper presentations occur in 5 minute increments.

Keynote Presentation and Lectures

Some oral sessions will include a keynote presentation or lecture. A  keynote or lecture, for the virtual 101st Annual Meeting is defined as a live talk that is longer than 5 minutes. 

  • Keynote presenters and lecturers must upload a prerecorded presentation video file to the Presenter’s Zone by 28 December but it will not be available for viewing before the live Keynote presentation or lecture time. 
  • The prerecorded presentation file will only be shown in event of technical difficulty. 
  • Keynote presenters and lecturers must also upload their presentation slides to Presenter’s Zone by 28 December as they will be shown by tech support during their live Keynote presentation or lecture time. 
  • Keynote presenters and lectures will not be able to share their screen during their presentation. 
  • Any keynote or lecture that has not uploaded the presentation file and slides by 28 December will be withdrawn.

Panel Discussion

Other oral sessions will be organized as a panel discussion. A panel discussion is a live discussion involving multiple speakers. 

  • Speakers may or may not have slides but if they do, all slides must be uploaded into Presenter’s Zone by 28 December as they will be shown by tech support during the live Panel Discussion time. 
  • Panelists will not be able to share their screen. Panel discussion sessions will include time for Q&A/Discussion at the end of the Session block.

 

What Will I Present Live?

Paper Presentation (Lightning Talk)

  • Those presenting lightning talks will present one summary slide during their Live Presentation. 
  • AMS will be providing templates for these summary slides. These summary templates will be available soon. 
  • Tech support will share their screen to show the summary slide.

Keynote Presentation and Lectures

  • Keynote presenters and lecturers will make their entire presentation live, in real time. 
  • They must upload their presentation slides before the meeting as they will be shown by tech support during their live Keynote presentation or lecture time.

Panel Discussion

  • Speakers may or may not have slides but if they do, speakers will be able to present their slides during their talk. 
  • Tech support will share their screen to show the slides.

How do I Closed Caption My Prerecorded Presentation?

We highly recommend that everyone who is uploading pre recorded material provides closed captions. This can be a separate document with a transcription of your presentation or the closed captions can be directly on the recording video. Below are some ways that you can add closed captions to your slides. These are just suggestions and you are welcome to use other software. 

 

 

Please note that it is not possible to add closed captions directly in Keynote. If you plan to use Keynote, you will have to use one of the other options above to create your closed captions. 

Tips for Your Oral Presentation

 

Dos and Don’ts for your pre recorded content 

 

Dos

  • Check out this webinar for helpful tips on your next formal presentation: https://zoom.us/recording/play/CL98FnQluBcGEAawIwUYBlnj_tWtQUqkhsuct0xlrAXuEA_aXIcok1vl36nny7Di?startTime=1570557335000&fbclid=IwAR2PN4jK8O3Pfy8WFHi3OPtpnx1neJGqQ3NtmxgtCR-lezkzIUuLb8WPD_s
  • Make sure everyone can read your slides
    • Use a large sans serif font.
    • Make backgrounds simple and dark.
    • Keep copy bright and text short and crisp.
    • Use heavy line thickness for graphics.
    • Keep diagrams simple and use just a few animations.
    • Select only key parts of an equation to illustrate a point.
    • Show information piece by piece—build to the conclusion.
    • Check out the ADA page for more considerations.
  • Plan for one minute for each slide of your talk
  • Remember to speak slowly, loudly and clearly during your presentation
  • Make sure your microphone is clear of objects that may create static 
  • Check all hyperlinks included in your slides
  • Avoid the following color combinations: green/red, green/brown, blue/purple, green/blue, light green/yellow, blue/grey, green/grey, or green/black.
  • Make sure your background is clear of any inappropriate or controversial content if you plan to be on video
  • Make sure your lighting is sufficient if you plan to be on video 
  • Dress appropriately

Don'ts

  • Use hand-drawn materials.
  • Utilize shades of gray in your presentation.
  • Copy and paste pages from your abstract.
  • Use bright red, blue, and/or green at the same time.

 

Dos and Don'ts for your Summary Slide 

 

Dos

  • Use one of the templates that we have provided for you. These can be found here. 
  • Make sure everyone can read your slides
    • Use a large sans serif font.
    • Make backgrounds simple and dark.
    • Keep copy bright and text short and crisp.
    • Use heavy line thickness for graphics.
    • Keep diagrams simple and use just a few animations.
    • Select only key parts of an equation to illustrate a point.
    • Show information piece by piece—build to the conclusion.
    • Check out the ADA page for more considerations.
  • Avoid the following color combinations: green/red, green/brown, blue/purple, green/blue, light green/yellow, blue/grey, green/grey, or green/black.

Don’ts

  • Use a different background
  • Use hand-drawn materials.
  • Utilize shades of gray in your presentation.
  • Copy and paste pages from your abstract.
  • Use bright red, blue, and/or green at the same time.

 

A few more notes

  • Animated .gif files can occasionally be problematic; a free demo version of Easy Gif Animator can easily convert these animated .gif files to .avi files, which can then be added into your presentation.  You can download the demo here.
  • Make sure that codecs used for compressed animation and video files are generic codecs, not video hardware–specific codecs.
  • Insert images from within Powerpoint using the “Insert Image” command—don’t drag and drop from other applications.
  • With the exception of some sessions intended for vendors, technical sessions at AMS Meetings are intended to be noncommercial. Speakers should not promote the services or products of their companies as part of their presentation.

Guidelines on recording your presentation:

  • Accepted Video Formats:
    • File Types Accepted: .mp4, .mov, .avi, .mpg, .mpeg
    • File Size Max: 30MB
    • Video Resolution: 480p, 720p, 1080p. Videos will be scaled to 720p
  • Please record your presentation and upload it below no later than 28 December, 2020 11:59 PM EDT. 
  • IMPORTANT: Do not record your screen with a higher resolution than 1920 x 1080. If your computer's resolution is higher than that, please change this to a maximum of 1920 x 1080. Instructions for changing computer resolution in Mac and in Win 10.
  • We Recommend These screen recorders will do an excellent job of recording your slide presentation.
  • For Mac -- use the screen recording feature built into QuickTime Player, and send us the recording as a Quicktime (.mov) file
  • For Mac -- use the screen recording feature built into Keynote (included with most Apple devices), and send us the resulting M4V file. To edit the recording created with Keynote we recommend iMovie (included with most Apple devices). Please save your file as: Resolution:1080p, Quality: high, and Compress: Best Quality and send us the MP4 recording.
  • For Windows -- use Flashback Express (very easy to use, free forever), and send us the Flashback (.fbr) file.
  • For Windows or Mac -- use TechSmith Snagit (free 15 day trial), and send us the MP4 recording.
  • For Windows or Mac -- use Zoom Meeting Application (free account), and send us the MP4 recording.
  • Screen Recorders Able To Record Your Webcam Along With Your Recording. The screen recorders suggested above will do an excellent job of recording your slide presentation. If you would like to record your webcam along with your recording we only suggest doing so using the TechSmith Snagit application and following the instructions provided below. You may, of course, also use this application when recording your presentation without your webcam (more non-webcam application options will follow). When recording with QuickTime we instead suggest that you simply include a good photo or video of yourself as part of the first and last slides in your presentation. Your physical presence will be missed at the meeting. But if the audience can see your face at the beginning and at the end of your talk, and if the audio quality of the recording is good, then it will almost feel to them as if you were there for a short while. You can record these short videos using TechSmith Snagit.
    1. Recording with Snagit: IMPORTANT: Do not record your screen with a higher resolution than 1920 x 1080. If your computer's resolution is higher than that, please change this to a maximum of 1920 x 1080. Instructions for changing computer resolution in Mac and in Win 10.
    2. When you start the Snagit Application you will see options on how you would like to record:
  1. Click the Video button on the bottom left corner. For Mac: click Capture button in the top left, then a box appears on the top right, here you can click "Video" and change the selection to "full-screen".
  2. Selection setting should be "Region". For Mac: leaving this as full-screen yielded best results.
  3. Share setting should be "None"
  4. Webcam should be turned off. You can turn it on during your presentation at any time if you like.
  5. Preview in Editor should be ticked in the on position.
  6. Capture Cursor should be ticked in the on position.
  7. Record Microphone should be turned on, click the arrow to ensure the correct microphone is selected.
  8. Optionally, if you have audio in your presentation (perhaps from an embedded video or YouTube link), Restore System Audio should be ticked on.
    1. Capturing your video with Snagit:
      1. Press the red circular capture button.
      2. Press the "F" key on your keyboard to record the fullscreen. For Mac: does not apply in Mac.
      3. Press the record button on the toolbar.
      4. Optionally, while recording you can click on the video icon on the small grey Snagit toolbar to record your webcam video. For Mac: in order to turn your webcam on during your presentation: bring your cursor to the lower right and hover over the person icon, it will read "Switch to webcam", click. To switch back to recording the presentation on your screen: hover over the same icon, it will read "Switch to screen", click.
  • Setting up with Zoom:
  • IMPORTANT: Do not record your screen with a higher resolution than 1920 x 1080. If your computer's resolution is higher than that, please change this to a maximum of 1920 x 1080. Instructions for changing computer resolution in Mac and in Win 10.
  • When you start the Zoom Meeting Application, you will see a settings wheel icon in the top right of the application window:
  • Click the Settings button.
  • Click the "Video" menu on the settings column on the left hand side of the screen.
    • If you would like to record your webcam along with your presentation, Uncheck "Turn off my video when joining meeting".
    • If you don't want to record your webcam along with your presentation, Check "Turn off my video when joining meeting".
  • Click the "Audio" menu on the settings column on the left hand side of the screen.
    • Check your speaker and microphone to make sure you can hear yourself in your microphone. Ensure the correct Speaker and Microphone is selected in the dropdown list if you have trouble hearing yourself.
  • Click the "Recording" menu on the settings column on the left hand side of the screen.
    • Make note of the location where your Zoom recordings are stored, you can change this by clicking the "Change" button.
    • Optional: There is an option to choose where to store your recordings after each meeting ends.
    • If you would like to record your webcam along with your presentation, Check the "Record video during screen sharing" checkbox, this will reveal another checkbox "Place video next to the shared screen in the recording", check this checkbox as well.
    • If you don't want to record your webcam along with your presentation, uncheck "Record video during screen sharing."
  • Close the Settings window.
  • Recording with Zoom:
  • Click the "New Meeting" button on the Zoom Meeting Application home screen.
  • Click the "Join with Computer Audio" button.
  • Click the "Share Screen" button on the bottom of your screen.
  • Ensure "Screen" is highlighted in blue.
  • Check the box "Share Computer Sound" in the bottom left corner.
  • DO NOT check the box "Optimize Screen Sharing for Video Clip" this will prevent you from recording your mouse activity and your Webcam.
  • Click the "Share" button in the bottom right corner.
  • To begin recording there are several ways to do this depending on the type of computer you have:
    • On Windws PC we recommend this for a smooth recording: Press and hld down ALT + R to start the recorder. To pause recording at any time press and hold down ALT + P. To unpause the recording press and hold down ALT + P again.
    • On Mac we recmmend this method for a smooth recording: Press and hld Shift + Command + R to start the recorder. To pause recording at any time press and hold down Shift + Command + P. To unpause the recording press and hold down Shift + Command + P again.
    • Alternate methd on Mac or PC that may require video editing afterwards: Drag yur mouse to the Zoom Meeting Control panel. Hover over the "more" menu and select the "Record" option.
  • If you selected to record your Webcam, you can hide the webcam while you give your presentation at any time by hovering over the webcam video and clicking the grey minimize button. The webcam will disappear and will now only be a small black bar. You can show the webcam again by hovering over the black bar and clicking the grey maximize button. note: Whenever you hide the webcam video it will disappear in the recording, whenever the webcam is visible you will see it in the recording in it's own area outside of your presentation. So at no point in your presentation recording will the presentation be obscured by your Webcam video.
  • When you are finished with your presentation there are several ways to stop recording and they depend on the type of computer you have:
    • On Windws PC we recommend this for a smooth recording: Press and hld down ALT + R to stop the recorder.
    • On Mac we recmmend this method for a smooth recording: Press and hld Shift + Command + R to stop the recorder.
    • Alternate methd on Mac or PC that may require video editing afterwards: Drag yur mouse to the Zoom Meeting Control panel. Hover over the "more" menu and select the "Stop Recording" option.
  • Drag your mouse to the top of the screen and click the red "Stop Share" button.
  • Click the red "End Meeting" button in the lower right corner of the screen.
  • Click end meeting for all.
  • Wait for the Zoom Meeting App to finish converting your recording.
  • Click on the mp4 to review your recording.