Application Now Open!

Application 

Floor plan 

Exhibit Fees:

The early exhibiting rate will extended through 30 September 2024

Booth Space Fee:

A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• 4 Booth Staff Badges (Pre-registered per 100 sq. ft of booth space reserved*)
• Listing in the Official Program Guide
• Listing with description on the AMS Website and Annual Meeting online platform.
• Full-Week Conference Pass (1 pass for 100-500 sq. ft.; 2 passes for 600 sq. ft. or more)
• 24 Hour Exhibit Hall Perimeter Security
• 1 Admission to the Exhibitor Breakfast

Show Hours

Move-In
Sat, 11 January 10:00 a.m.–5:00 p.m.
Sun, 12 January 8:00 a.m.–4:00 p.m.
Mon, 13 January 8:00 a.m.–3:00 p.m.
Installation must be complete by Monday, 13 January at 3 p.m.

Exhibit Hours
Mon, 13 January 6:00–7:30 p.m.  (Intn’l Walk-Around 5:00–6:00 p.m.; Ribbon Cutting at 6:00 p.m.)
Tues, 14 January 9:00 a.m.–7:00 p.m.(Exhibit Hall Reception 6:00 - 7:00 p.m.)
Wed, 15 January 9:00 a.m.–6:00 p.m.
Thurs, 16 January 9:00 a.m.–12:00 p.m.

Move Out
Thurs, 16 January 12:00–6:00 p.m.
Dismantling is NOT allowed before 12:00 p.m., Thurs, 16 January 2025. All materials must be removed from the exhibit facility by 6:00 p.m. on Thurs., 16 January 2025. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.

Registration Check in Hours: TBA

For more information, please contact [email protected].

Official Service Contractor:  Freeman

Service Kit 

Meeting Room Request:

The American American Meteorological Society (AMS) welcomes affiliated organizations to hold Affiliate events, receptions, business meetings, breakfasts, luncheons, etc. in conjunction with the 105th AMS Annual Meeting. 

In order to request meeting space, you must first complete the side meeting request form. For more information please click here.

Visiting the Exhibit Hall

The AMS attendee badge includes admission to the Exhibit Hall. Nonregistered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times. More information on visiting the hall coming soon.

Suit-casing

Exhibitors at the AMS 105th Annual Meeting have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.

Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.