The American American Meteorological Society (AMS) welcomes affiliated organizations to hold Affiliate events, receptions, business meetings, breakfasts, luncheons, etc. in conjunction with the 105th AMS Annual Meeting. 

In order to request meeting space, you must first complete the side meeting request form. Please complete the Side Meeting Room Request Form by 25 October, 2024.

AMS 105th Annual Meeting External Room Request Form 

Important Information: 

Space for affiliates meetings will be provided only to those that are affiliated with AMS, such as  exhibitors, sponsors and universities that will take part of University Night. 

Room Rental Fee:
AMS Exhibitor/Sponsor ($350 per event per day)
Forms submitted after October 25 ($500 per event per day)
University Night (Complimentary for Universities) Tuesday, January 14- Event must start after 7:00PM
AMS Patron (1 Room Complimentary for the week)

Any meeting or event that involves AMS meeting attendees hosted by a company or organization is considered an affiliate event and must be approved by the AMS.

Meeting space is limited and room requests will be considered on a first-come, first-served basis. All Affiliates meetings held during the annual meeting must be approved by AMS.

Designated hotels in the AMS room block will not reserve meeting rooms/function space for affiliates meetings for any individuals/organizations during the annual meeting without prior approval from AMS. Please do not contact any hotel directly.

The affiliate contact is responsible for all costs associated with the approved meeting (food/beverage, audio/visual, equipment, labor costs, etc.). It is the main contact’s responsibility to work with the assigned hotel to make room setup arrangements and finalize billing/payment. We will provide the hotel contact information in the room assignment letter.

Cancellation Policy: No refunds will be issued
No Cancellations are allowed after 15 December, 2024

Room assignment confirmation letter will be sent by 15 November, 2024

Questions/Inquiries

Please contact [email protected] with any questions or for more information.