This form should be used to request a room and/or food and beverage and audiovisual services for an AMS Committee/Board Meeting or Internal Meetings at the AMS 105th Annual Meeting in New Orleans, LA. 12-16 January, 2025.

If you Plan to hold a function during the 2025 Annual Meeting, you must complete the form below. Please submit one form per event. Please use a different event name for each form you complete.

Please note that rooms are assigned on a first come first serve basis. All internal side meetings and receptions will be held at the Hilton New Orleans Riverside Hotel (HQ).

AMS 105th Annual Meeting Internal Room Request Form 

Deadline for Requests: 25 October 
Confirmation of Room Assignment: November 15
Menus and Final Counts: 6 December 

**When requesting a time, please consider all options (before sessions start, the lunch break, and after sessions).

***As you prepare for your on-site Committee Meeting while in New Orleans, remember that your AMS Community page is a great spot to have preliminary discussions, post your agenda, and follow-up with minutes from your on-site committee meeting – especially for those that were unable to attend. Keep in mind that your Community Page is only accessible by active board and committee members. Basic directions for posting discussions and documents are available in the AMS Community Quick Start Guide

You can find the Internal Room Request Form here.  

Side Meeting Q&A

• Who should I contact if I have any questions on a side meeting

  • Please contact Jeiry Nin, AMS Meetings Senior Coordinator with any questions.

• How do I order F&B for my meeting/event?

  • Jeiry Nin will take care of ordering Food & Beverages for you. Please note any Food & Beverages needs when filling out the request form.

• How do I order Audiovisuals?

  • Jeiry Nin will take care of your Audiovisuals needs. Please note any needed Audiovisuals when filling out your request.

  • We will provide zoom links in Mid-December. 

• What should I do if I miss the request deadline?

  • Please contact Jeiry Nin, AMS Meetings Senior Coordinator if you missed the submission deadline. She will be able to let you know if and when space is available.

Please contact Jeiry Nin, AMS Meetings Senior Coordinator if you have any questions.