Affiliates Side Meetings

The American American Meteorological Society (AMS) welcomes affiliated organizations to hold Affiliate events, receptions, business meetings, breakfasts, luncheons, etc. in conjunction with the 105th AMS Annual Meeting. 

Meeting space is limited and Affiliates Meeting/Event Room Requests that comply with our guidelines will be considered on a first-come, first-served basis. All Affiliates meetings held during the annual meeting must be approved by AMS.

Space for affiliates meetings will be provided only to requestors who are affiliated with AMS, such as  exhibitors, sponsors, and universities that will take part of University Night. 

 

 

Designated hotels in the AMS room block will not reserve meeting rooms/function space for affiliates meetings for any individuals/organizations during the annual meeting without prior approval from AMS.

The affiliate contact is responsible for all costs associated with the approved meeting (food/beverage, audio/visual, equipment, labor costs, etc.). It is the main contact’s responsibility to work with the assigned hotel to make room setup arrangements and finalize billing.  Once the room is approved, you will receive the hotel contact information. The affiliate must contact the hotel as soon as possible to start the process. 

To obtain approval, please fill out the Affiliate application below. Please complete the Side Meeting Room Request Form by 8 November, 2024.

 

Room assignments letter will be sent by November 22, 2024

In order to request any meeting space you must first complete the applicable form.  Please do not contact any hotel directly.

 

If you have contracted space for your event at a restaurant or other space and would still like your event listed on the Affiliate-Related Meetings Wall, the mobile App, Information Desk, and website, you can submit your Meeting space listing submission here 

 

 

Questions/Inquiries

Please contact [email protected] with any questions or for more information.