Registration Policies

  • Please note that all payments must be made in full in order to attend this meeting. All unpaid registrations will be canceled if payment is not received by 17 December 2024 at 5:00 PM Eastern. From 17 December 2024 at 5:01 PM through the end of the meeting, payment for registrations will be accepted by credit card only and must be completed online by the attendee using their AMS login. No exceptions will be granted.
  • Everyone presenting (both oral and poster) and/or attending the 105th AMS Annual Meeting must register. 
  • By registering for the AMS Annual Meeting, you are agreeing to adhere to the Professional and Respectful Conduct at AMS Meetings Policy and AMS Commitment to Care Policy and Waiver.
  • Cancellation policy: Those registered may cancel their registration up until and through 17 December at 5:00 PM Eastern. Refunds (less a $50 processing fee) will be granted. Please email [email protected] to request the cancellation. After 17 December at 5:01 PM Eastern, no refunds will be granted for canceled registrations. 

  • Changing Attendance Method

    Through December 17th, attendees can log in to the registration platform to change their attendance method (from hybrid to virtual, or virtual to hybrid) on the Registration Items page.  Please note that the registration system will refund the original registration fee and charge the new registration fee separately.  

    After December 17th, please contact [email protected] to request the change of attendance method.  A $50 processing fee will be assessed. 

  • Early registration rates are valid through Wednesday, 4 December 2024 at 5:00 PM Eastern. 
  • Photo Release:  From time-to-time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
  • Statement on Open Meetings: All meetings of AMS committees, boards, and the Council are, in principle, open to members of the Society, although portions of some meetings may be held in executive session when dealing with personnel issues, awards, or other matters of confidential nature. As a matter of courtesy and to ensure adequately sized meeting rooms, members wishing to observe a particular committee, board, or Council meeting should contact its chairperson in advance. Members may request a place on the agenda by following a similar procedure. Please feel free to contact AMS Headquarters for assistance.
  • Attendee Lists: AMS will make attendee lists available to any registered attendee. Attendees who do not want their name and address information included on the list must note this at the time of their registration. Please send an email ([email protected]) to request a copy of the attendee list after the meeting. The list will only be delivered in an electronic format and will contain names, addresses, and affiliations (if provided). No phone numbers or email addresses will be provided.
  • Abstract Fee:  Please note that the abstract fee of $120 is refundable only if the abstract is NOT accepted. The abstract fee is separate from the registration fee.
  • Guests Badges: If you are participating in the event as a hybrid attendee, you are allowed to bring up to two guests. Guests are strictly prohibited from joining you for sessions. They may only attend functions open to all attendees, such as exhibits, poster viewings, and coffee breaks. There is a $50 fee for each guest badge. Please note: To have your guest(s) join you for food functions, you will need to purchase additional ticket(s). Guest badges are not available if you are attending remotely.
    • Child/Minor Attendee Policy: We warmly welcome children at AMS meetings! To ensure a smooth experience for everyone, please note the following guidelines:

      • For those who need assistance, AMS provides childcare grants. More information can be found here.

      • While we do not offer onsite childcare, we encourage you to explore available resources at your hotel.

      • All attendees, including guests and children, are expected to follow the Professional and Respectful Conduct at AMS Meetings policy.

      • Please note that each child attending the AMS Meeting must be registered as a guest and obtain a badge for entry into the meeting space. For more information about badges for children/minors, please contact AMS Meetings at [email protected].

      • Children must be accompanied by a parent or caregiver at all times while in the AMS meeting space. Additionally, a waiver must be on file for each child. Please send completed waivers to AMS Meetings at [email protected].

  • Please note that an individual must have a 2025 AMS membership to receive a Member registration rate. 
  • No on-site registration will be available for hybrid attendance. Hybrid attendance must be completed in advance. 
  • The deadline for self-modifications is 17 December. After this date, please contact [email protected].