All program chairpersons, session chairpersons, and oral presenters are encouraged to visit the Speaker Ready Room, in room C208 if they have questions concerning their presentation or the meeting rooms. AMS support staff will be available to answer questions concerning room setup, audio/visual support, and practicing presentations. If any problems or concerns with the audio/visual and/or computer equipment, Internet services, the temperature of a meeting room, meeting room lighting, or room overcrowding are encountered, presenters and attendees are asked to report their concerns to the student assistant assigned to that conference or session, or to the staff member on duty at the Speaker Ready Room. All student assistants will have a green ribbon attached to their name badge to help identify them.
Please note that AMS will supply the following standard equipment for each meeting room: one screen of appropriate size, a podium microphone, a wired lavaliere microphone, a desktop personal computer (PC), a speaker timer, and a data/video projector. If an overhead projector or additional special equipment, such as a Beta SP, VCR, or 35-mm projector, is needed, please contact Marjorie Huntington of the AMS Meetings staff ([email protected]). There is a nominal charge for the use of Beta SP or VCR playback equipment. Please have all requests to AMS by 7 January 2014. AMS cannot accommodate any on-site requests for equipment that is not part of the basic room set.
Recording of Presentations
In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors' remarks, the AMS would like to record the voices of authors and their slides as their presentations are being made in cases where authors are willing to grant the Society permission. To facilitate the recordings, and to make things easier for all attending the meeting, presenters are asked to load their presentation well in advance of the scheduled presentation time. Recorded presentations will be available on the Annual Web site a few weeks after the meeting.
Loading Presentations before the Meeting
Files may be uploaded to the online abstract system in advance of the meeting. All files submitted online prior to 29 January will be loaded onto the meeting room PCs before the start of the meeting. This option is available to all presenters.
On site, speakers may upload their presentations onto the Speaker Ready Room computers, which are networked to the proper meeting room. The use of personal laptops for presentations, which can cause technical delays and cut into a presenter’s time, is discouraged. The Speaker Ready Room hours of operation are listed below:
Sunday, 2 February
Monday, 3 February
Tuesday, 4 February
Wednesday, 5 February
Thursday, 6 February
7:30 a.m.–6:00 p.m.
7:30 a.m.–6:00 p.m.
7:30 a.m.–6:00 p.m.
7:30 a.m.–5:00 p.m
Presenters who choose to load their presentations at the meeting will be required to use special installer software running on the Speaker Ready Room PC, which is networked to the meeting room PC. These presenters will not be permitted to store their files on the PC desktop. Instead, the installer software will automatically create a special directory for those files. Once stored there, presenters will be able to check that their files were copied and that they will run properly.
Speakers who wish to load files at the meeting site need to bring their presentations on one of the following media: USB hard drive (Pocket Drive), USB flash drive, CD-ROM, CD-R, or DVD. Use of rewritable CDs (CD-RW) should be avoided due to compatibility issues. Presenters seeking to edit their presentations on site using a laptop that has a USB port will need to copy their files from their laptop to the AMS PC using a USB storage device. Please remember your storage device when leaving the Speaker Ready Room.
There are no printers available in the Speaker Ready Room. For presenters that would like a hardcopy of their presentation, please visit the business center.
The AMS PCs in the Speaker Ready Room and presentation rooms will have the following software installed: Microsoft PowerPoint 2010, Adobe Acrobat Reader 9.x or higher, QuickTime 7.x or higher, Macromedia Flash Player 11.x or higher, and Internet Explorer 8.x or higher.
Images, Videos, and Animations in Presentations
If graphics or video clips are not embedded within a presentation, they will need to be made available for downloading as well. Internal links should be checked at the meeting to ensure that they are still functional.
Video Formats and Codecs
Presenters are asked to make sure that video formats and codecs used for compressed animation and video files are generic; not video hardware–specific.
Note on Mac-Produced Presentations
To ensure that Mac-produced presentations remain as close to the original as possible, the following simple guidelines are offered for presentations before they are to be transferred to the AMS onsite computer.
Images should be inserted from within Powerpoint using the “Insert Image” command and not dragged and dropped from other applications.
It is strongly recommended that presenters test their Mac-produced presentations on a Windows-based system before arriving at the meeting.