Need to report unprofessional or disrespectful conduct? Text AMS at (617) 606-4369 or email [email protected].
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AMS wants to ensure that each attendee’s experience at the 106th Annual Meeting is a pleasant and productive one. More information about Accessibility, Health and Wellness, and Safety and Inclusivity at the Meeting can be found here.
By registering for and attending in-person at the American Meteorological Society's 106th Annual Meeting, I agree to abide by all health and safety guidelines and recommendations established by federal, state and local government agencies and officials, the American Meteorological Society (AMS) and the event venues, including but not limited to the meeting hotel. This includes, but is not limited to, adhering to any requirements and restrictions during the event established by AMS and hotel venues. These requirements and restrictions are subject to change and will be outlined in the 106th Annual Meeting’s Commitment to Care Policy.
I further agree that I will not attend the meeting in person if I become ill during the meeting or exhibit any symptoms of illness to the event. I understand that if I do not comply with the above, this action is considered a violation of the Code of Conduct at AMS Meetings and I may be asked to leave the event immediately and without refund of registration and abstract submission fees, be denied further access to the in person and/or virtual elements, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
Additionally, I understand that travel to and participation in events may increase the risk of exposure to illness and other communicable diseases.
Virtual attendees will not need to abide by these requirements and restrictions but are asked to agree here in the event that you take advantage of the opportunity to change your registration to in-person.
I HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE AMERICAN METEOROLOGICAL SOCIETY AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY
HEREAFTER ARISE FROM MY PARTICIPATION WITH THE AMERICAN METEOROLOGICAL SOCIETY'S 106TH ANNUAL MEETING. THIS POLICY ALSO APPLIES TO ANY GUESTS AND CARETAKES THAT I AFFILIATE WITH MY REGISTRATION.
By completing my registration, I agree that I have read and confirm that I will abide by the Professional and Respectful Conduct at AMS Meetings Policy. I understand that if I violate this policy, I may be asked to leave the event immediately and without refund, be denied further access to the virtual elements, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
From time-to-time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
Please note that session topic proposals and individual abstract submissions for the AMS Annual Meeting are written and submitted by external contributors unless explicitly stated otherwise. These submissions reflect the views and expertise of the submitting authors. All session topics and abstracts undergo peer review by designated program chairs and subject matter experts to ensure relevance and quality. However, the content remains the sole responsibility of the authors and does not necessarily represent the views or positions of AMS. Authors are encouraged to clearly define their terminology to ensure clarity for a broad audience.
The abstract submission fee of $120 per submission (payable by credit card) is due at the time of abstract submission. It is refundable only if your abstract is not accepted and will not be refunded in the event of withdrawal. Abstracts whose fees are not paid within two weeks of the abstract submission deadline will not be presented—they will be deleted from both the conference agenda and online program.
Your fee includes your abstract, supplementary materials (optional), and your recorded oral presentation (recorded at the session level) posted to the online program which is available to all conference attendees exclusively for three (3) months before being made available to the Community for free.
Withdrawn papers will still be accessible on the conference online program and authors will still be able to upload supplementary materials such as extended abstracts, PDFs of presentations and/or poster images as well as links to other websites. Abstracts should be withdrawn if the presenting author is unable to present or identify a replacement presenting author. Abstracts can be withdrawn using Presenter’s Corner.
In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors’ remarks, presentation recordings will be made available in the online program and mobile app (48 hours after your session ends). Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).
By agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing. Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).
From time-to-time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
All meetings of AMS committees, boards, and the Council are, in principle, open to members of the Society, although portions of some meetings may be held in executive session when dealing with personnel issues, awards, or other matters of confidential nature. As a matter of courtesy and to ensure adequately sized meeting rooms, members wishing to observe a particular committee, board, or Council meeting should contact its chairperson in advance. Members may request a place on the agenda by following a similar procedure. Please feel free to contact AMS Headquarters for assistance.
Please note that session topic proposals and individual abstract submissions for the AMS Annual Meeting are written and submitted by external contributors unless explicitly stated otherwise. These submissions reflect the views and expertise of the submitting authors. All session topics and abstracts undergo peer review by designated program chairs and subject matter experts to ensure relevance and quality. However, the content remains the sole responsibility of the authors and does not necessarily represent the views or positions of AMS. Authors are encouraged to clearly define their terminology to ensure clarity for a broad audience.
Social Media Guidelines and Best Practices
We encourage active participation on social media platforms during our conference events, encompassing various settings such as keynote addresses, workshops, breakout sessions, and social gatherings. To ensure a positive and respectful online environment, please keep our Professional Conduct at AMS Meetings in mind at all times and also adhere to the following guidelines:
1. Utilize Official Hashtags: When posting about the conference, use the designated official hashtags to enhance visibility and streamline discussions.
2. Respectful Interaction: Treat all conference participants, speakers, organizers, and fellow attendees with respect and consideration. Embrace diverse perspectives and opinions, fostering an inclusive online atmosphere.
3. Collaborative Communication: Engage in open and collaborative communication. Provide constructive feedback and critique ideas rather than individuals, promoting a conducive environment for dialogue.
4. Avoid Personal Attacks: Refrain from making personal attacks or engaging in offensive behavior towards other conference participants, speakers, organizers, and any associated staff. Maintain a positive and professional tone in all interactions.
5. Give Credit to Presenters: Identify and credit presenters by mentioning their names when sharing insights, photographs of presenters, their slides or posters, or takeaways from their presentations. This not only acknowledges their contribution but also facilitates networking and professional connections.
Photography Best Practices and Guidelines
Photography by individuals for personal use and for social media, as well as for press coverage, is subject to the following guidelines throughout all meeting spaces, including presentations and poster sessions:
1. Honor the preference of any presenter who has included the “do not share” icon on their slides or poster.
2. Be considerate of others when taking photographs. Avoid using flash in settings where it may be disruptive, and refrain from blocking the view of fellow attendees during presentations.
3. Members of the press should note that much of the science shared during AMS meetings is in progress and/or not yet peer-reviewed; it is always wise to ask permission before sharing images involving research.
By adhering to these guidelines, we aim to create a supportive online community that enhances the conference experience for all participants. Your active and respectful engagement contributes to the overall success of the event.