Town Hall Meeting/Agency Updates

Town Hall Meetings/Agency Updates provide a valuable opportunity for extended interactive two-way dialogue among the Weather, Water, and Climate Enterprise and other interested groups for the benefit of the AMS community. These engagements can include a wide range of topic areas and formats that do not typically fit into the traditional AMS Annual Meeting program.

Basic room set for the audio/visual includes: 

  • 1 Screen of appropriate size; 
  • 1 Data/Video Projector; 
  • 1 AMS Supplied PC; 
  • Digital Timer 
  • Head Table 
  • Podium microphone; 
  • Table mics 

Guidelines

  • Town Hall Meeting/Agency Update submissions are reviewed and approved by a subcommittee of the Overall Planning Committee for the Annual Meeting
  • All Town Hall Meetings/Agency Updates are accepted on a first come first serve and space availability basis.
  • A confirmation email will be sent upon beginning and completing a submission proposal. This email will provide login credentials for editing your Town Hall Meeting/Agency Update submission through the deadline date noted above. 
  • Recording: Town Hall Meetings/ Agency Updates will be available in the hybrid format, same as all other sessions at the AMS 107th Annual Meeting.
  • Room Set-up: All rooms are set theater with a head table. Please note that NO additional A/V can be ordered.
  •  Admin and technology fee of $350 per THM/AU. We will be invoicing upon acceptance on 2 September 2026. Payment is due 2 October 2026.

Deadlines

  • Submission Portal Opens: 8 April 2026
  • Portal Closes/OPC begins reviewing: 10 June 2026
  • Acceptances and Invoices sent: 2 September 2026
  • Invoices due: 2 October 2026

Submit a Town Hall Meeting/Agency Update