Accessibility at the Meeting

ADA

It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916 ). Four-week advance notice is recommended to ensure seamless action.

If issues arise on site in Boston, please visit the AMS Registration Desk. Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 100th Annual Meeting is a pleasant and productive one.

ADA Office in Boston: https://www.newenglandada.org/  

 

Accessibility at the Convention Center:

The Boston Convention and Exhibition Center is accessible to patrons with disabilities.  Please see the complete guide on accessibility here.

A limited number of wheelchairs are available free-of-charge for guest convenience at the BCEC.

Caretakers:

AMS welcomes those who assist others in need during the 100th Annual Meeting. Caretakers are individuals who are at the meeting to assist with childcare or those with ADA needs. Individuals may register for free at the AMS Registration Desk located in the North Lobby of the Boston Convention and Exhibition Center; valid identification is required.        

Quiet Room:

The Quiet Room is Commonwealth C in the Westin and is open to all attendees. The Quiet Room’s hours can be found here.

Mother’s Room:

Boston Convention and Exhibition Center:

The Mamava Nursing Pod is located in the BCEC on the southeast side of 1st level, adjacent to restrooms. Information regarding the Mamava pod and its location, can be viewed here. Please note, the pod is accessible through the Mamava app. For more information regarding the app, view the Mamava FAQ page here. Please see the AMS Registration Desk for assistance. 

Westin Waterfront:

The mother’s room is located in the Marina Ballroom Coatroom. Please see AMS Staff in the Frost Room or contact Marissa Welch at mwelch@ametsoc.org to obtain a key.

Dietary Restrictions

Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should complete this form and/or visit the AMS Registration Desk to inform AMS of these requirements. Should an attendee have any specific requests and/or concerns, please contact the AMS Meetings Department at meetings@ametsoc.org.

    Professional and Respectful Conduct at AMS Meetings

    Need to report unprofessional or disrespectful conduct? Email conduct@ametsoc.org or call 617-226-3965.

    • AMS is committed to safe and inclusive meetings for all attendees.
    • Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting.
    • All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful
    • Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
    • Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.
    • If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately:
    • If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.
    • Members of the response team: 
      • Keith Seitter, Executive Director
      • Stephanie Armstrong, Associate Executive Director
      • Brian Papa, Associate Executive Director
      • Jen Ives,  Senior Meetings Manager
      • Claudia Gorski, Director of Meetings
      • Wendy Abshire, Education Program Director

    Inclusivity at AMS

     AMS is committed to creating an environment for meetings that “embraces diversity through the inclusion of individuals across age, gender, race, sex, nationality, ethnicity, physical ability, marital status, sexual orientation, body shape or size, gender identity and expression, socioeconomic status, and other facets of social diversity” (see: Diversity and Inclusion at AMS).  

    Inclusivity at the 100th Annual Meeting

     

    The American Meteorological Society (AMS) is committed to, and benefits from the full and equitable participation of a diverse community in its membership, in its activities, and in the audiences that it serves.

    Plans for making the 100th Annual Meeting inclusive for all include:

    • Badge stickers denoting languages spoken as well as preferred gender pronouns are available at the registration desk
    • The Quiet Room (Commonwealth C) in the Westin Waterfront is available to any attendees who need a break from the hustle and bustle of the Annual Meeting
    • Accessible seating is available in each session room and in the poster hall
    • Caretakers are welcome to attend the Annual Meeting on a complimentary basis
    • Family restrooms are available to all meeting attendees throughout the BCEC
    • Nursing mothers are welcome to use the Mamava Pod in the southeast side of level 1 in the BCEC or the AMS Mother’s Room (Marina Ballroom Coatroom) in the Westin Waterfront
    • AMS has provided childcare grants to help offset costs for six parents to attend the Annual Meeting
    • Staff has arranged many accessibility accommodations by request according to the ADA
    • AMS has developed and continually enforces its policy Professional and Respectful Conduct at AMS Meetings

    We invite all attendees to the following events:  

    Colour of Weather Reception
    Sunday, 12 January 2020, 7:30pm –9:30pm, Westin Waterfront – Marina Ballroom I

    Coriolis Reception
    Monday, 13 January 2020, 8:00pm –10:00pm, Westin Waterfront – Marina Ballroom III

    Earth Science Women's Network (ESWN) Reception
    Monday, 13 January 2020, 6:30pm –8:30pm, Rosa Mexicano Restaurant

    Film: "Can We Talk? Difficult Conversations with Underrepresented People of Color"
    Monday, 13 January 2020, 12:15pm –1:45pm, BCEC - 255

    Women in the Atmospheric Sciences Luncheon
    Tuesday, 14 January 2020, 12:00pm –1:30pm, BCEC - 205C

    Presidential Town Hall: "Confronting Bullying, Discrimination, and Harassment in the Geosciences"
    Wednesday, 15 January 2020, 12:15-1:15pm, BCEC - Room 210AB

    Bystander Training Workshop: "Work climate: Responding to Sexual Harassment"
    Wednesday, 15 January 2020, 1:30-4:30pm, BCEC - 205C

    Joint Sessions organized by the Diversity, Equity and Inclusion Symposium including:

    Joint Session 24: Women in the Tropics. Part I
    Tuesday, January 14, 2020, 1:30 PM - 2:30 PM, BCEC - Room 205B

    Joint Session 27: Women in the Tropics. Part II
    Tuesday, January 14, 2020, 3:00 PM - 4:00 PM, BCEC - Room 151A

    Joint Session 62: Women in the Tropics. Part III
    Thursday, January 16, 2020,10:00 AM - 11:00 AM, BCEC - Room 252A

    Diversity, Equity, Belongingness, and Inclusion—Where Has the AMS Been and Where Should It Be Going
    Thursday, January 16, 2020,10:30 AM - 12:00 PM, BCEC - Room 254A

    Sessions organized by BWM including:

    Translating Weather into the Spanish Language. Part I
    Monday, January 13, 2020, 8:30 AM - 10:00 AM, BCEC - Room 252B

    Translating Weather into the Spanish Language. Part II
    Monday, January 13, 2020, 2:00 PM - 4:00 PM, BCEC - Room 252B

    AMS Board on Women and Minorities Annual Meeting
    Tuesday, January 14, 2020, 1:30 PM - 3:30 PM, Westin Waterfront – Executive Boardroom

    A complete schedule of events organized by the Diversity, Equity and Inclusion Symposium can be found here.

    The AMS has recently formed a Presidential Task Force on Diversity, Equity and Inclusion (DEI) that is being co-chaired by Susan Avery and Melissa Burt. The goals of the task force are to

    1)  Assess the effectiveness of the AMS’s broadening participation efforts and to determine if the current activities provide an integrated and coherent plan moving forward.

    2)  Provide a strategic vision for D&I that could be integrated into the planning for the Centennial meeting that is currently underway.

    3)  Suggest changes, including bold ones if needed, that would enhance D&I across the Society: AMS Diversity and Inclusion Task Force

    For more information about Diversity and Inclusion at AMS, please visit: Diversity and Inclusion at AMS