All Attendees

Frequently Asked Questions

Please click here for a list of FAQs for the 100th Annual Meeting. 

Location of Functions and Events

Annual Meeting registration, scientific sessions, poster sessions, exhibits, short courses, town hall meetings, and the Annual Meeting Banquet will be held in the Boston Convention and Exhibition Center, located at 415 Summer St, Boston, MA 02210.

Click here to view a detailed map of the BCEC.

AMS committee meetings, some receptions, and some events will be held at the AMS headquarters hotel, the Westin Boston Waterfront located at 425 Summer St, Boston, MA 02210.

Click here to view a detailed map of the Westin Waterfront.

Statement on Open Meetings

Throughout the week, AMS Committees, Boards, and the Council will be meeting at various times and locations. These meetings are, in principle, open to all members of the Society, although portions of some meetings may be held in executive sessions when dealing with personnel issues, awards, or other matters of a confidential nature.

As a matter of courtesy and to ensure adequately sized meeting rooms, members wishing to observe a particular Committee, Board, or Council Meeting should contact its chairperson in advance. Members may request a place on the agenda by following a similar procedure. Please feel free to contact Jen Ives at jives@ametsoc.org for more information.

Inclusivity and Safety

AMS is committed to welcoming, safe, and productive meetings for all attendees. Please see our Safe and Inclusive Meetings page for more information.

Mobile App

The 100th AMS Annual Meeting Mobile App is due to be released in early December. Check here for information: https://annual.ametsoc.org/index.cfm/2020/programs/mobile-app/

 

AMS Meets, Tweets, and Blogs

 

With more than 4200 presentations being given at the 2020 AMS Annual Meeting in Boston, the best way to stay up to date with all that is going on is by following all of the AMS social media channels.

Every day during the Annual Meeting, AMS publishes news, interviews, commentaries, updates, photos, and videos across multiple online channels:

  • The Front Page blog (www.blog.ametsoc.org) extends the reach of attendees and exhibitors beyond the BCEC walls to fellow members back home and to the general public. In addition to news and commentary during the week in Boston, the blog features special sessions, news about presenters, and tips for attendees, and explores the links between AMS science, the meeting agenda, and the world in the months leading up to the meeting.
  • All registered attendees have been automatically subscribed to the Daily Forecast, the Newsletter of the AMS Annual Meeting. With tips, updates, and meeting news, attendees should look for this newsletter in their inbox each day.
  • For the 100th AMS Annual Meeting, the AMS Community platform is hosting a special Event Community, specifically for meeting attendees. The Event Community is a designated online space where attendees can gather to talk about the meeting and whatever else comes up on the forum’s discussion boards and connect with fellow attendees ahead of and during the meeting! Attendees who want to keep a finger on the pulse of all things Annual are encouraged to participate! Attendees were given the option to join the Event Community when registering for the 100th AMS Annual Meeting. Anyone who chose to do so can remove themself from the Event Community at any time. Please contact the Member Community Coordinator (amscommunity@ametsoc.org) with any questions or concerns.
  • Follow the breaking stories and ongoing conversations at the Annual Meeting in real time on Facebook and Twitter. To stay up to date, be sure to “like” AMS on Facebook (www.facebook.com/ametsoc) and follow @ametsoc on Twitter and Instagram. The hashtag for the Annual Meeting is #AMS2020.
  • View AMS’s new Social Media Wall, powered by GDIT, in the North Lobby of the BCEC to view a live social media feed and select video content throughout the Annual Meeting.

Accessibility

ADA

It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email (accessibility@ametsoc.org). Four-week advance notice is necessary to ensure seamless action.

If issues arise on site in Boston, please visit the AMS Registration Desk. Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 100th Annual Meeting is a pleasant and productive one.

ADA Office in Boston: https://www.newenglandada.org/ 

More information can be found on our Accessibility at the Meeting webpage. 

 

Business Center:

The FedEx Office Print & Ship Center in Boston Convention and Exhibition Center is conveniently located inside the Convention Center 415 Summer St.

For more information, visit their website: https://local.fedex.com/ma/boston/office-1323/?lid=boston_conventionlocations_boston

 

Dietary Restrictions

Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should complete this form and/or visit the AMS Registration Desk to inform AMS of these requirements. Should an attendee have any specific requests and/or concerns, please contact the AMS Meetings Department at meetings@ametsoc.org.

Photo Release

From time to time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.

Quiet Room

Looking for a quiet place to relax in between sessions? We will have a quiet room available at the Annual Meeting. Commonwealth C in the Westin will be available Monday-Thursday. Its hours will mirror those of the AMS Registration Desk and can be found here.

Mother’s Room:

Boston Convention and Exhibition Center:

The Mamava Nursing Pod is located in the BCEC on the southeast side of 1st level, adjacent to restrooms. Information regarding the Mamava pod and its location, can be viewed here. Please note, the pod is accessible through the Mamava app. For more information regarding the app, view the Mamava FAQ page here. Please see the AMS Registration Desk for assistance. 

Westin Waterfront:

The mother’s room is located in the Marina Ballroom Coatroom. Please see AMS Staff in the Frost Room or contact Marissa Welch at mwelch@ametsoc.org to obtain a key.

Child Care Grant

The American Meteorological Society is offering childcare grants of up to $400 per family to assist conference attendees who will incur additional expenses by attending the Annual Meeting. Limited funds are available, and preference is given to applicants in the early stages of their career.  As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care or their own assistance is necessary.  To apply, please fill in the form and email it to Christine Card, ccard@ametsoc.org, by November 1st. 

Dates:

Application Deadline:  1 November 2019   8 November 2019 

Notifications to recipients:  15 November 2019

Reimbursement distribution:  Mid-February 2020

 

Child Care Grant Form 

 

Attendee Lists

AMS will make attendee lists available to any registered attendee. Attendees who do not want their name and address information included on the list must note this at the time of their registration. Please send an email (amsmtgs@ametsoc.org) to request a copy of the attendee list. The list will only be delivered in an electronic format and will contain names, addresses, and affiliations (if provided). No phone numbers or email addresses will be provided.