Guests

Guest Registration

All registered attendees for the 100th Annual Meeting may bring up to two guests to the meeting.  Each guest will be required to wear a badge, which can be picked up at the registration desk, and be accompanied by a registered attendee. Guests will not be able attend sessions but are allowed into town hall meetings, formal poster viewings/receptions, the exhibit hall, coffee breaks and the Centennial Celebration. 

Guest badges are available for purchase at $50.00 each. 

Please note: In order for guest(s) attend food functions or excursions, the attendee will need to purchase additional ticket(s) during online registration or at the AMS registration desk. 

Guests attending only ticketed functions:  If you have purchased an additional ticket for a guest to join you at a function, your guest may join you at that function without purchasing a guest badge.  However, if you choose not to purchase a guest badge your guest will not be able to joint you at exhibits, poster viewings and coffee breaks.  

Children age 12 and under:  Guests who are 12 and under are eligible for a complimentary guest badge.  Please do not purchase that badge online, visit the Onsite Registration desk located in the North Lobby of the convention center to pick it up at no charge. 

If you need to purchase more than 2 guest badges, or for any questions regarding guest badges, please contact the Meetings department:  [email protected] 

Guest Program

We are rolling out a new and improved guest program, which will be open to all guests who are coming to Boston with 100th Annual Meeting attendees! Check back here for updates.

In the meantime, make sure you add your guest's name and email address during the registration process so that you both receive notifications regarding the exciting opportunities we have planned! 

Tour of AMS Headquarters: 45 Beacon Street

Those with a guest badge are invited on a special tour of the AMS Headquarters located at 45 Beacon Street on Tuesday, 14 January 2020 at 11:00 AM.

The AMS is proud to maintain 45 Beacon as a historic building, honoring its origins as the home of the third mayor of Boston, Harrison Gray Otis. Designed by Charles Bulfinch, the house was completed in 1806, and stands as a beautiful example of Federal style architecture. The AMS received the house as a gift in 1958, and has been headquartered there ever since. Please feel free to stop by to learn more about this unique and beloved space.

Guest Welcome and Information Desk

Guest are encouraged to stop by the Guest Welcome and Information Desk on Sunday, 12 January 2020 from 9:00 a.m. to 5:00 p.m. to learn more about the guest program! The Guest Welcome and Information Desk is located in the Boston Convention and Exhibition Center North Lobby. 

Guest Coffee

All guests of registered attendees are invited to stop by to meet other guests. The Monday event will include a presentation from the Boston Convention & Visitors Bureau so guests can plan to make the most of their trip. 

Guest Coffee Hours:

  • Monday, 13 January 2020: 9:00 AM - 11:00 AM -- Westin Hotel Hancock
  • Tuesday, 14 January 2020: 9:00 AM - 11:00 AM -- Westin Hotel Hancock
  • Wednesday, 15 January 2020: 9:00 AM - 11:00 AM -- Westin Hotel Hancock

Visit Boston

Find inspiration, tourist attractions, and local favorites on Boston's website to help plan your trip! 

Visit Boston will staff a booth where attendees can ask questions about the city of Boston and surrounding areas, get directions, restaurant recommendations, as well an information on things to do and see while visiting. The desk is located in the North Lobby of the BCEC and will be staffed during the following hours:

 

  • Saturday, 11 January 2020, 8:30 a.m.–6:00 p.m.
  • Sunday, 12 January 2020, 8:30 a.m.–6:00 p.m.
  • Monday, 13 January 2020, 8:30 a.m.–6:00 p.m.
  • Tuesday, 14 January 2020, 8:30 a.m.–6:00 p.m.
  • Wednesday, 15 January 2020, 8:30 a.m.–6:00 p.m.
  • Thursday, 16 January 2020, 8:30 a.m.–3:00 p.m.
 

Professional and Respectful Conduct at AMS Meetings

Need to report unprofessional or disrespectful conduct? Email [email protected] or call 617-226-3965.

  • AMS is committed to safe and inclusive meetings for all attendees.
  • Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting.
  • All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful
  • Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
  • Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.
  • If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately:
  • If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.
  • Members of the response team: 
    • Keith Seitter, Executive Director
    • Stephanie Armstrong, Associate Executive Director
    • Brian Papa, Associate Executive Director
    • Jen Ives,  Senior Meetings Manager
    • Claudia Gorski, Director of Meetings
    • Wendy Abshire, Education Program Director

Inclusivity at AMS

 AMS is committed to creating an environment for meetings that “embraces diversity through the inclusion of individuals across age, gender, race, sex, nationality, ethnicity, physical ability, marital status, sexual orientation, body shape or size, gender identity and expression, socioeconomic status, and other facets of social diversity” (see: Diversity and Inclusion at AMS).  

Inclusivity at the 100th Annual Meeting

 

The American Meteorological Society (AMS) is committed to, and benefits from the full and equitable participation of a diverse community in its membership, in its activities, and in the audiences that it serves.

Plans for making the 100th Annual Meeting inclusive for all include:

  • Badge stickers denoting languages spoken as well as preferred gender pronouns are available at the registration desk
  • The Quiet Room (Commonwealth C) in the Westin Waterfront is available to any attendees who need a break from the hustle and bustle of the Annual Meeting
  • Accessible seating is available in each session room and in the poster hall
  • Caretakers are welcome to attend the Annual Meeting on a complimentary basis
  • Family restrooms are available to all meeting attendees throughout the BCEC
  • Nursing mothers are welcome to use the Mamava Pod in the southeast side of level 1 in the BCEC or the AMS Mother’s Room (Marina Ballroom Coatroom) in the Westin Waterfront
  • AMS has provided childcare grants to help offset costs for six parents to attend the Annual Meeting
  • Staff has arranged many accessibility accommodations by request according to the ADA
  • AMS has developed and continually enforces its policy Professional and Respectful Conduct at AMS Meetings

We invite all attendees to the following events:  

Colour of Weather Reception
Sunday, 12 January 2020, 7:30pm –9:30pm, Westin Waterfront – Marina Ballroom I

Coriolis Reception
Monday, 13 January 2020, 8:00pm –10:00pm, Westin Waterfront – Marina Ballroom III

Earth Science Women's Network (ESWN) Reception
Monday, 13 January 2020, 6:30pm –8:30pm, Rosa Mexicano Restaurant

Film: "Can We Talk? Difficult Conversations with Underrepresented People of Color"
Monday, 13 January 2020, 12:15pm –1:45pm, BCEC - 255

Women in the Atmospheric Sciences Luncheon
Tuesday, 14 January 2020, 12:00pm –1:30pm, BCEC - 205C

Presidential Town Hall: "Confronting Bullying, Discrimination, and Harassment in the Geosciences"
Wednesday, 15 January 2020, 12:15-1:15pm, BCEC - Room 210AB

Bystander Training Workshop: "Work climate: Responding to Sexual Harassment"
Wednesday, 15 January 2020, 1:30-4:30pm, BCEC - 205C

Joint Sessions organized by the Diversity, Equity and Inclusion Symposium including:

Joint Session 24: Women in the Tropics. Part I
Tuesday, January 14, 2020, 1:30 PM - 2:30 PM, BCEC - Room 205B

Joint Session 27: Women in the Tropics. Part II
Tuesday, January 14, 2020, 3:00 PM - 4:00 PM, BCEC - Room 151A

Joint Session 62: Women in the Tropics. Part III
Thursday, January 16, 2020,10:00 AM - 11:00 AM, BCEC - Room 252A

Diversity, Equity, Belongingness, and Inclusion—Where Has the AMS Been and Where Should It Be Going
Thursday, January 16, 2020,10:30 AM - 12:00 PM, BCEC - Room 254A

Sessions organized by BWM including:

Translating Weather into the Spanish Language. Part I
Monday, January 13, 2020, 8:30 AM - 10:00 AM, BCEC - Room 252B

Translating Weather into the Spanish Language. Part II
Monday, January 13, 2020, 2:00 PM - 4:00 PM, BCEC - Room 252B

AMS Board on Women and Minorities Annual Meeting
Tuesday, January 14, 2020, 1:30 PM - 3:30 PM, Westin Waterfront – Executive Boardroom

A complete schedule of events organized by the Diversity, Equity and Inclusion Symposium can be found here.

The AMS has recently formed a Presidential Task Force on Diversity, Equity and Inclusion (DEI) that is being co-chaired by Susan Avery and Melissa Burt. The goals of the task force are to

1)  Assess the effectiveness of the AMS’s broadening participation efforts and to determine if the current activities provide an integrated and coherent plan moving forward.

2)  Provide a strategic vision for D&I that could be integrated into the planning for the Centennial meeting that is currently underway.

3)  Suggest changes, including bold ones if needed, that would enhance D&I across the Society: AMS Diversity and Inclusion Task Force

For more information about Diversity and Inclusion at AMS, please visit: Diversity and Inclusion at AMS