Live Session Roles and Responsibilities at 101Annual

Support Responsibilities

Program Chair

  • Attend live sessions and reach out to lead planner with questions or concerns
  • Alert AMS Meetings Department about any changes to the agenda
  • Available to personally replace or find replacement for session chairs in an emergency

Session Chair 1

  • Log into session 20 minutes before live session begins
  • Make welcoming remarks/ housekeeping notes to begin the session and introduce each speaker in the session (script provided, Video and Mic ON)
  • Moderate Q&A by choosing attendee questions asked in the zoom chat and ask own question if there are no attendee questions (Video and Mic ON)
  • Moderate Panel Discussion (if applicable, Video and Mic ON)
  • Keep session running on time. When time is up, signals the end of the speaker’s time by turning on webcam to introduce the next speaker.

Session Chair 2

  • Log into session 20 minutes before live session begins.
  • Ask own question if there are no attendee questions.
  • Step in to assume Session Chair 1 responsibilities in the event of an emergency.

Volunteer

  • Log into session 20 minutes before live session begins
  • Send a wrap up warning message through the chat when speaker has 1 minute remaining.
  • Act as a liaison between AMS Meetings Department and session chairs, speakers, attendees

Technical Support

  • Launch zoom webinar 20 minutes before live session is scheduled to begin
  • Share screen with presentation slides (summary slide for lightning talks or slide deck for keynotes or THM)
  • Troubleshoot and provides technical support during the live session
  • End the zoom webinar at the conclusion of the live session

Speaker Responsibilities

Lightning Speaker

  • Log into session 20 minutes before live session begins
  • Present summary slide and answer audience questions asked by the session chair (Video and Mic ON)

Keynote, Lecture, or THM Speaker

  • Log into session 20 minutes before live session begins
  • Present slide deck and answer audience questions asked by the session chair (Video and Mic ON)

Panelist

  • Log into session 20 minutes before live session begins
  • Present slide deck if applicable, and participate in panel discussion (All Panelists and Session Chair will have Video and Mic ON)