Live Session Roles and Responsibilities at 101Annual
Support Responsibilities
Program Chair
- Attend live sessions and reach out to lead planner with questions or concerns
- Alert AMS Meetings Department about any changes to the agenda
- Available to personally replace or find replacement for session chairs in an emergency
Session Chair 1
- Log into session 20 minutes before live session begins
- Make welcoming remarks/ housekeeping notes to begin the session and introduce each speaker in the session (script provided, Video and Mic ON)
- Moderate Q&A by choosing attendee questions asked in the zoom chat and ask own question if there are no attendee questions (Video and Mic ON)
- Moderate Panel Discussion (if applicable, Video and Mic ON)
- Keep session running on time. When time is up, signals the end of the speaker’s time by turning on webcam to introduce the next speaker.
Session Chair 2
- Log into session 20 minutes before live session begins.
- Ask own question if there are no attendee questions.
- Step in to assume Session Chair 1 responsibilities in the event of an emergency.
Volunteer
- Log into session 20 minutes before live session begins
- Send a wrap up warning message through the chat when speaker has 1 minute remaining.
- Act as a liaison between AMS Meetings Department and session chairs, speakers, attendees
Technical Support
- Launch zoom webinar 20 minutes before live session is scheduled to begin
- Share screen with presentation slides (summary slide for lightning talks or slide deck for keynotes or THM)
- Troubleshoot and provides technical support during the live session
- End the zoom webinar at the conclusion of the live session
Speaker Responsibilities
Lightning Speaker
- Log into session 20 minutes before live session begins
- Present summary slide and answer audience questions asked by the session chair (Video and Mic ON)
Keynote, Lecture, or THM Speaker
- Log into session 20 minutes before live session begins
- Present slide deck and answer audience questions asked by the session chair (Video and Mic ON)
Panelist
- Log into session 20 minutes before live session begins
- Present slide deck if applicable, and participate in panel discussion (All Panelists and Session Chair will have Video and Mic ON)