FAQ for Virtual Elements of the Annual Meeting

FAQ for Virtual Elements of the Annual Meeting

Why are many of the AMS’s 101st Annual Meeting elements being held virtually?

Like many organizations, we have been closely monitoring the outbreak COVID-19 and its effect on our meetings and events. Our highest priority remains the health and safety of our attendees, staff, and communities in which our meetings will take place. While we had been hopeful that we could hold the 101st Annual Meeting as planned, we heard from an overwhelming majority of our past authors and attendees through our survey that at this time, they are not comfortable traveling to New Orleans for in-person sessions. Given this, we have decided to move all oral and poster sessions, panel discussions, and exhibits to a virtual format. We will also plan on having virtual networking opportunities and short courses available.

We do acknowledge that face to face interactions are a vital part of our usual Annual Meetings. We will continue to monitor the situation around Covid-19 and are looking into the options for a smaller, in-person meeting for those that would still like to gather, if it will be safe to do so. We are also considering encouraging our local chapters to host socially distant gatherings during the week of the 101st Annual Meeting. We will share more details as they become available

Our Annual Meeting is an important event to us and to many of you and we hope that this alternate format allows us to share our science and interact with one another. We hope that by eliminating travel costs and setting registration rates as low as possible, we can maximize participation. While the 101st Annual Meeting will look and feel very different from other Annual Meetings, we are still hoping that it will be the best one yet!

Learn more about AMS Meetings and COVID-19.

Which elements of the 101st Annual Meeting will be held virtually?

  • All Oral and Poster Sessions for our Conferences and Symposia
    • Core Science Keynotes
    • Lectures
    • Named Sessions
    • Presidential Forum and Presidential Sessions
    • Oral Presentations
    • Panel Discussions
    • Poster Presentations (Traditional and ePoster)
  • Town Hall Meetings and Side Panels
  • Short Courses and Workshops
  • Exhibits
  • AMS Committee and Board Meetings
  • Select Events
    • Awards Ceremony
  • Networking Opportunities

How do I find out more about how to access and participate in the virtual elements of the 101st Annual Meeting?

We are still working out the details for our new virtual format. More information will be available in mid September, when we open registration for the conference, and in early November, when we post the program for the conference.

Which elements of the 101st Annual Meeting will be held in person?

We realize  that face to face interactions are a vital part of our usual Annual Meetings. We will continue to monitor the situation around Covid-19 and are looking into the options for a smaller, in-person meeting in New Orleans for those that would still like to gather, if it will be safe to do so. We are also considering encouraging our local chapters to host socially distant gatherings during the week of the 101st Annual Meeting. We will share more details as they become available.

How do I submit an abstract to present at the 101st Annual Meeting?

View the call for papers for the Conferences and Symposia that will take place during the Annual Meeting and submit an abstract by 24 August 2020. Accepted authors will be notified in early November. Please note that the $95 abstract submission fee is separate from the registration fee. All presenters must register for the 101st Annual Meeting. Registration will open in mid September.

I have already submitted an abstract to the 101st Annual Meeting  - what do I do?

  • If you would like organizers to consider your abstract for the new virtual format - do nothing! We will automatically consider your abstract and will notify you of acceptance in early November.
  • If you would like to make a change to your submission (title, author list, presenter designation, preferred presentation format, abstract text) based on the new virtual format, you can make changes in presenter’s corner until 24 August 2020.
  • If you are not able or not willing to present in the new virtual format, please withdraw your abstract in presenter’s corner by 24 August 2020 to receive a refund on your abstract submission fee.

I have not presented virtually before - will there be training for presenters before the 101st Annual Meeting?

We recognize that presenting virtually is new for many of us. We will be posting information and tips for presenters, moderators, session chairs, program chairs, and student volunteers in November and will be holding virtual training sessions starting in December.

I am a student and I would like to volunteer to help during the 101st Annual Meeting - how do I do that?

We expect to enlist student volunteers to help run the 101st Annual Meeting. Once we have identified with which aspects of the virtual format we will need assistance, we will post student volunteer opportunities on the 101st Annual Meeting website’s student page.

I am not a student and I would like to volunteer to help during the 101st Annual Meeting - how do I do that?

We will soon be seeking the help of volunteers to moderate and assist with various other parts of the 101st Annual Meeting. Once we have identified aspects of the virtual format where we will need assistance, we will post volunteer opportunities on the 101st Annual Meeting website. In the meantime, please send any suggestions to meetings@ametsoc.org.

How do I register for the 101st Annual Meeting?

Registration for the 101st Annual Meeting will open in mid September.  Presenters, please note that the $95 abstract submission fee is separate from the registration fee. All presenters must register for the 101st Annual Meeting.

I am concerned about accessibility to the 101st Annual Meeting given this new virtual format - how do I learn more or make a suggestion?

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990 and to ensure that this and all Annual Meetings are useful, productive, inclusive, and accessible for all. For questions about accessibility or to make suggestions, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916). Four-week advance notice is recommended to ensure seamless action.

Still have questions? Please reach out to the AMS Meetings Department at meetings@ametsoc.org.