(Updated 12 October 2023)
At AMS, we are striving to prioritize the overall wellness of presenters, attendees, exhibitors, program chairs, staff, and any volunteers who attend our meetings in-person and virtually. AMS has provided the following resources to help promote and maintain a supportive and positive meeting environment. We encourage all meeting participants to be mindful of their fellow attendees' physical, emotional and social well-being throughout the meeting.
We recommend that you check back here on any recommendations and guidance for our events.
All participants will be required to agree to the AMS Meeting Commitment to Care Policy and Waiver before completing their registration. Any attendee who is not able to adhere to the in-person guidelines set forth in that Policy and Waiver should plan to participate in the robust virtual options we are offering during our fully hybrid meetings.
We believe a large part of wellness at our meetings is to ensure our attendees work together to promote a professional and respectful environment for everyone. By registering for our meetings, you are agreeing to adhere to the Professional and Respectful Conduct at AMS Meetings Policy. We encourage all participants to follow these guidelines.
If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately either:
Members of the response team:
AMS is committed to creating an environment for meetings that “embraces diversity through the inclusion of individuals across age, gender, race, sex, nationality, ethnicity, physical ability, marital status, sexual orientation, body shape or size, gender identity and expression, socioeconomic status, and other facets of social diversity” (see: Diversity and Inclusion at AMS).
Special accommodations, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, necessary in order for any individual to participate in an AMS meeting, can be requested. Four weeks advance notice is recommended to ensure seamless action. We ask the participant to communicate such needs in advance by:
Further information on accessibility at the meeting can be found here.
AMS is pleased to offer a variety of wellness rooms and resources at the 104th Annual Meeting.
The health of our meeting participants is very important.
As a reminder, COVID-19 vaccinations as defined by the CDC are recommended for all in-person attendees. While masks will be optional at this meeting, we encourage all to wear a mask should they choose to do so.
Please note that a healthcare partner is available onsite to address the healthcare needs of attendees who become ill at the Baltimore Convention Center. Attendees who become ill outside of the Baltimore Convention Center should not attempt to enter the AMS meeting space and should visit a nearby healthcare facility. We encourage you to participate in the meeting virtually until your symptoms have resolved. If you need care, please see a list of hospitals, urgent care facilities, and drugstores below.
During a medical emergency, those who are in a position to safely communicate should call 911. However, the venue may have an emergency internal number based on the situation. Proper emergency numbers are posted on or near each meeting room.
Should a medical emergency occur, you should follow the guidelines as follows:
See Something, Say Something:
Examples of security issues, which include ANY unsafe, unruly, or disruptive behavior in the Convention Center or AMS HQ Hotel, include:
If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.
The Downtown Baltimore Guides by Baltimore Downtown Partnership (“DBGs”) serve as goodwill ambassadors, information sources, and positive welcoming advocates. Their many responsibilities include:
You can request a free security escort to-and-from Downtown destinations by filling out a service request form. Or call (410) 802-9631 (10:30am-7pm) and (443)401-3156 (7-10:30pm)
You can also visit the Baltimore FAQ page for more safety information.
Click here to view a safety video message from Baltimore City Police Commissioner and Visit Baltimore President & CEO.
To increase overall wellness at our meetings, we encourage attendees to connect with each other both on-site and virtually at our meetings.
We're excited to announce that AMS is providing a Slack Workspace for attendee-to-attendee communication during the 104th Annual meeting. Please note: Slack is being used for social messaging. All questions during live sessions should be asked in-person or via Zoom chat.
In-person attendees can:
Virtual attendees can:
Our host cities have a lot to offer, and, in your downtime, we encourage you to explore safely. This may mean utilizing Slack to set up a group outing or walking with a friend around the city.
AMS Meetings is committed to providing you information on local restaurants, with a focus on lgbtq+ owned and/or friendly dining options.