General FAQs

The 104th Annual Meeting will be held 28 January –1 February 2024 in Baltimore, Maryland at the Baltimore Convention Center and the Hilton Baltimore Inner Harbor.

The 104th Annual Meeting theme is “Living in a Changing Environment.”'

Important dates can be found here

All live sessions, exhibits, and events will take place in Eastern Standard Time (EST).

Attendees/presenters can request participation certificates from the Meetings Dept. Send an email to [email protected] after the meeting concludes.


Session Topic Proposals/Abstracts

The deadline to submit a session topic proposal was 17 April. 

Please note that submitter involvement is determined at the Program Chairs' discretion. Program Chairs will be in touch with you in May to discuss the role of session chair for any sessions related to your topic. The topic may be withdrawn if we do not receive enough submissions.

The deadline to submit an abstract was 31 August 2023. Accepted authors will be notified in early November. 

Please note that the $120 abstract submission fee is separate from the registration fee. All presenters must register for the 104th Annual Meeting. The abstract fee of $120 is refundable only if the abstract is NOT accepted.

You can withdraw your abstract using Presenter’s Corner.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

No, the $120 abstract submission fee is separate from the registration fee. Please note, all presenters must register for the 104th Annual Meeting.

Presenters who submitted an abstract to the 104th Annual Meeting will speak during a live session or present a poster. Information regarding presentation types will be shared shortly.

Program chairs are responsible for the content, abstract review process and scheduling of the Conference/Symposia programs. They work closely with AMS staff to plan a successful program, attend live sessions, reach out to the lead planner(s) with questions or concerns, and alert AMS Meetings Department about any changes to the agenda.

Session chairs are responsible for the flow of sessions and speakers. Specific responsibilities are included below.  

  • Arrive to the session before live session begins.
  • Make welcoming remarks/housekeeping notes to begin the session and introduce each speaker in the session.
  • Moderate Q&A and ask own questions if there are no attendee questions.
  • Keep session running on time. Enlist your volunteer to help with this process.

Moderators are responsible for the flow of Panel Discussions. Specific responsibilities are included below.  

  • Arrive to the session room before live session begins.
  • Make welcoming remarks/ housekeeping notes to begin the panel and introduce each panelist in the session.
  • Moderate Q&A and ask own question if there are no attendee questions.
  • Keep panel running on time. Enlist your volunteer to help with this process.


Authors & Presenters

  • 24 August 2023 - abstracts submission deadline
  • 30 October 2023 - accepted authors are notified
  • 8 November 2023 - deadline for edits to title and author list
  • 28 January - 1 February 2024 - abstracts are presented during the 104th Annual Meeting
  • 1 March 2024 - supplementary information upload deadline

To access Presenter’s Corner, please log into your User Portal (https://ams.confex.com/ams/104ANNUAL/gateway.cgi) using your AMS credentials. 

Presenter’s Corner can be used to update select abstract information, upload presentation files and/or supplementary information, or withdraw an abstract. 


Program & Schedule

Yes, all oral sessions will be recorded. Session recordings will be available within 72 hours of conclusion and can be accessed in the online program and mobile app. Session recordings will be available exclusively to registered participants for three months after the meeting then made available to the community. 

If you have a question, please type it into the Zoom Chat. The Session Chair will ask your question aloud to the speaker during the Q&A/Discussion time. If time runs out and your question is not addressed, please ask the speaker directly through the asynchronous Q&A in the Online Program.

The conference at a glance can be viewed here.

You may use the Meeting Calendar in the online program and mobile app to add sessions and events to your schedule.  Use the My Schedule on the top toolbar of the online program and mobile app to view, download and print your personal schedule.

To view the Zoom sessions during the meeting and to access recorded content, you must Sign In to the online program or mobile app with your email address and registration confirmation number. If you have any difficulty doing this, please email [email protected]. To join a session, click on the "Join Now" button which will automatically display beginning 20 minutes before the start of a session.  We recommend all attendees join the virtual meeting five minutes before the scheduled start time.


Help and Support

Please reach out to the AMS Meetings Department at [email protected] and leave a phone number where you can be reached.

Click on Technical Support in the left-hand navigation panel in the online program or mobile app for assistance.  A phone number is listed there for urgent support. If you need remote technical assistance during the session, please send a Zoom chat to the Confex Technical Support Representative or Student Assistant.

Need to report unprofessional or disrespectful conduct? Text AMS at (617) 606-4369 or Email [email protected] If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.  

  • AMS is committed to healthy, safe and inclusive meetings for all attendees.
  • Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting.
  • All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful.
  • The recording or transmissions of any education sessions, presentations, demos, videos, or content in any format is strictly prohibited.
  • Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.
  • Participants must adhere to any Health and Safety Policy put forth for any AMS sponsored meeting and/or event.
  • This statement is meant to cover all meeting-associated events, including those sponsored by organizations other than AMS but held in relation to AMS events. This includes the scientific program, short courses, and exhibitions, as well as receptions, town hall meetings, and other informal or formal gatherings associated with AMS. Similarly, participants shall adhere to this code of conduct in online spaces related to the meeting and meeting-associated events, including Facebook, Twitter, and other online venues.
  • Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
  • Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.

Health, Safety, & Accessibility

At the core of the AMS’s mission is the personal and professional well-being of the AMS members, staff, and the communities the Society serves. The AMS is committed to creating an inclusive, equitable, and welcoming culture that fosters creativity, innovation, and collaboration.

  • Meeting participants can share the languages they speak with a sticker for their badge.
  • Meeting participants can share their pronouns on their badge.
  • AMS Meetings staff provide accessibility accommodations in accordance with the ADA.
  • AMS, with guidance from the BRAID Committee on Accessibility, provides oral and poster presenters with tips to help them make their presentations accessible to all.
  • AMS meeting space has all gender restrooms.
  • AMS has developed and continually ensures that all attendees follow its policy “Professional and Respectful Conduct at AMS Meetings" while attending the 104th Annual Meeting.
  • The Baltimore Convention Center is accessible to patrons with disabilities.
  • A lactation room will be available at the Baltimore Convention Center. Please visit the AMS Check-In and Information Desk to gain access.
  • The Quiet and Meditation Rooms are open to all attendees. Please visit the AMS Check-In and Information Desk for location and general guidelines.
  • Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should notify the AMS Meetings Department and/or visit the AMS Check-In and Information Desk to inform AMS of these requirements. Should an attendee have any specific requests and/or concerns, please contact the AMS Meetings Department at [email protected].
  • If you need abstracts or other on-demand content in a different format please do not hesitate to reach out to us. We would be happy to provide you with different versions as needed.
  • If you believe you will need additional services during the 104th Annual Meeting please contact the AMS at [email protected] with your request.

Visit Baltimore and the hospitality community are dedicated to an outstanding experience for every visitor.  Attendees of the 104th Annual Meeting can expect an increase in safety precautions including:

  • Deployment of private security contractors to provide additional assets and patrols around the convention area and activities.
  • Increased safety protocols by the Downtown and Waterfront partnerships around the Convention Center, contracted hotels and off-site event venues used by the group, including additional presence by private security contractors and public law enforcement agencies at every level.
  • Parking monitoring in the downtown Baltimore area.
  • Downtown Guides:  You may request a guide to meet you at your location and walk with you to your Downtown, Inner Harbor or Harbor East destination.  For patrol footprints and hours, please check in with Downtown Partnership Guides and/or Waterfront Partnership Guides

Masks will be optional at this meeting. We do recommend that attendees wear a properly fitting mask when traveling and while attending the meeting.

If you are unable to attend in person, please plan to participate in the robust virtual options we are offering during this fully hybrid meeting. All technical sessions’ Zooms can be accessed directly in the online program and mobile app.

In-person attendees who feel ill or experience any symptoms of COVID-19 before or during the meeting should not enter the AMS Meeting until the symptoms have resolved.  If you test positive for Covid-19 within 10 days of attending the meeting, please contact Jen Ives, AMS Director of Meetings ([email protected])

It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email ([email protected]) or by phone (857-930-7492). Four-week advance notice is recommended to ensure seamless action.  Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 104th Annual Meeting is a pleasant and productive one.

AMS welcomes those who assist others in need during the 104th Annual Meeting. Caretakers are individuals who are at the meeting to assist with childcare or those with ADA needs. Individuals may register for free at the AMS Check-In and Information Desk located in the Baltimore Convention Center; valid identification is required.

The American Meteorological Society is offering child care grants of up to $400 per family to assist conference attendees who will incur additional expenses by attending the Annual Meeting. Limited funds are available and preference is given to applicants in the early stages of their career. As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care or their own assistance is necessary. To apply, please fill out this form and email it to Christine Card, [email protected], by November 15th.

Yes, a lactation room will be available at the Baltimore Convention Center. Please visit the AMS Check-In and Information Desk to gain access.