14 December - Poster Portal will open for file uploading
3 Janurary - All required files (Poster PDF and thumbnail image) must be uploaded into the Poster Portal by 11:59 PM EDT. If files are not uploaded by this deadline, the poster will be withdrawn.
8 January - Registration deadline. Poster presenters will be withdrawn if they are not registered by this date.
Although any dimensions can be used, please note that attendees will be viewing posters on their computer screens. We recommend that posters be readable without need to zoom in when displayed at full-screen width. While we do not have a specific template for presenters to use, there are a number of websites that offer free templates to assist you in creating your Poster PDF. The 36x48 poster size formatted horizontally is the most popular based on the usual, physical dimensions for an AMS Conference.
Online Resources:
Examples:
December 14: Presenter’s Zone and Poster Portal open for speakers and poster presenters to upload their files and homework content (must do so by 28 December).
*Please note: it is extremely important that presenters upload all necessary files into Presenter’s Zone by 3 January. If they are not uploaded on time, the presentation will be withdrawn from the program. Additionally, poster presenters will be withdrawn if they are not registered by 8 January.
For a tutorial on how to use the Poster Portal, please watch our Poster Portal Tutorial Video.
Although any dimensions can be used, we find that the 36x48 poster size formatted horizontally is the most easiest online readable format, and closest to the usual, physical dimensions for an AMS Conference. Your Poster PDF should be one page only, and the the PDF file upload size limit is 10MB
Additional Tips for your Poster PDF:
This is an optional opportunity, but is not required.
Your live poster session will focus on Q&A with attendees through text chat as well as video chat. Attendees will have already had the opportunity to view your poster PDF and the optional video as homework prior to the session, so they should be prepared with questions to ask you. This poster session time is yours to explain and discuss your poster as attendees “enter” your poster booth.
Please note, the video chat feature does not allow for screenshare - it is an opportunity for presenters to answer questions face-to-face. We recommend that poster booth participants (presenters and questioners alike) try to have a copy of the poster available in-hand to aid discussion.
You will not be able to present slides during the poster session. Please upload your poster presentation slides prior to the 3 January deadline in the Poster Portal.
Please note, the video chat feature does not allow for screenshare - it is an opportunity for presenters to answer questions face-to-face. We recommend that poster booth participants (presenters and questioners alike) try to have a copy of the poster available in-hand to aid discussion.
Yes - poster PDF files and presentations will remain available for viewing in the eventPower platform for several months after the conference ONLY to those registered for the meeting.
In order to organize a successful virtual event, the AMS and the Overall Planning Committee for the 101st Annual Meeting condensed the amount of concurrent sessions for the virtual meeting down to 24 (rather than the 45+ concurrent sessions normally held during an in person AMS Annual Meeting). While changing our format to focus mainly on 5 minute lightning talks during oral sessions did help us to assign almost as many of our abstracts to oral presentations as in an in person meeting, some abstract submitters have been assigned a virtual poster, rather than the oral presentation that they indicated as a preference during submission. While we will keep these submissions in mind in the event of an oral presentation cancellation/withdrawal, we do want to make note that the virtual posters for the 101st Annual Meeting will offer presenters much more functionality than an in person meeting.
You can find your presentation date, time and location posted in the WEBPROGRAM.
What will I present?
Presenters will receive several opportunities to highlight their poster to all attendees. All files must be uploaded into the Poster Portal no later than 3 January, 2020 11:59 PM EST. Please note, the Poster Portal will open December 14 for poster presenters to upload their files. Unfortunately, no exceptions to this deadline will be made. *It is extremely important that presenters upload all necessary files into the Poster Portal by 28 December. If they are not uploaded on time, the presentation will be withdrawn from the program. Please send any abstract title or author changes to the Meetings Department by 28 December.
Each poster presenter will be required to:
Each poster presenter will have the optional opportunity (but not required) to:
All poster presenters are required to upload a one-page Poster PDF
All poster presenters are required to upload a thumbnail image. This image will display alongside the respective poster title in the Poster Hall. Attendees will click on the thumbnail image associated with a poster title to "enter" into that presenter's poster booth.
Poster presenters will be given the option to provide a pre-recorded video presentation file about their poster that attendees will watch as homework before the poster sessions. We strongly encourage all poster presenters to take advantage of the option. During their designated poster session, poster presenters will be able to interact with attendees through text chat as well as video chat. Please record your presentation and upload it no later than 3 January.
Accepted Video Formats:
Additionally, do not use the recording capability built into Powerpoint. We have found the resulting MP4 will not result in a good quality recording.
Closed Captioning
If you plan to record a video of yourself presenting your poster, we highly recommend that you provide closed captions. This can be a separate document with a transcription of your presentation, or the closed captions can be directly on the recording video. Below are some ways that you can add closed captions to your slides. These are just suggestions and you are welcome to use other software.
Soundflower (voice recording to text)
Otter.ai (voice recording to text)
Amara Subtitle Editor (can also do translations)
Rev (Rev is a service that will caption your video for a small fee)
Please note that it is not possible to add closed captions directly in Keynote. If you plan to use Keynote, you will have to use one of the other options above to create your closed captions.
Screen Recorders are able to record your webcam along with your recording. We Recommend these screen recorders will do an excellent job of recording your slide presentation:
Recording with TechSmith Snagit Application
If you would like to record your webcam along with your recording we only suggest doing so using the TechSmith Snagit application and following the instructions provided below. You may, of course, also use this application when recording your presentation without your webcam (more non-webcam application options will follow). When recording with QuickTime we instead suggest that you simply include a good photo or video of yourself as part of the first and last slides in your presentation. Your physical presence will be missed at the meeting. But if the audience can see your face at the beginning and at the end of your talk, and if the audio quality of the recording is good, then it will almost feel to them as if you were there for a short while. You can record these short videos using TechSmith Snagit.
Recording with Zoom
Setting up with Zoom:
Recording with Zoom:
Please contact [email protected] with any additional questions.