Make sure your presentation is saved as one of the following file types: PDF document (*.pdf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx). Other file types, such as Keynote presentations (*.key) will not work.
TIP: Avoid file names that contain punctuation other than hyphens and underscores.
Even if the images and videos in your presentation work on your own computer, they may not be compatible with the computer you will be presenting from in Baltimore. To ensure that your presentation is optimized for all computers, navigate to the “Info” page in PowerPoint (File > Info). If you see a “Optimize Media Compatibility” button from this screen, select that option to optimize your presentation. If that option does not appear, your presentation is likely in good shape!
When adding images to a PowerPoint presentation, you will have the options to “Insert” or “Link to File.” It is important to ensure that all images have been inserted into the presentation rather than linked. While linked images will work when presenting from your own device, they will be removed from the presentation once the file is uploaded or moved to another computer.
To avoid adding linked photos to your presentation, make sure you always correctly insert your images (Insert > Pictures > This Device > Insert).
The best way to confirm that your images and videos are inserted correctly is to try and view your presentation on a different computer. If the images all still appear, they have been correctly inserted into the presentation.
TIP: Dragging and Dropping images into a presentation can cause linked images. Be sure to correctly add images from the “Insert” tab instead.
When saving your presentation, embedding the fonts you use helps ensure that the presentation will appear consistently across devices. You can learn how to embed fonts on Mac and PC here.
TIP: Select “Embed All Characters” when embedding your font — this will give you more flexibility to make edits in the future.