The AMS Annual Meeting is host to the largest exhibit program anywhere in the atmospheric, oceanic, and related sciences. Exhibitors come from all over the United States and abroad, showcasing a wide range of products, publications, and services.
The early exhibiting rate has been extended through 14 September 2018
Jan–14 Sept 2018
After 14 Sept 2018
AMS Corporate Member Rate
Non-Corporate Member Rate
First Time Exhibitor Rate
Booth Space Fee:
A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• 6 Booth Staff Badges (Pre-registered per 100 sq. ft of booth space reserved*)
• Listing with description in the Official Program Guide
• Listing with description on the AMS Website and Annual Meeting Mobile App.
• Exhibits-Only Visitor Passes
• 1 Full-Week Conference Pass per company
• 24 Hour Exhibit Hall Perimeter Security
• 1 Admission to the Exhibitor Breakfast
*Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $50 charge for each exhibit staff badge registered on site by AMS staff. Any booth staff registration over the allotted (6 per 100 sq ft of reserved booth space) will be charged $50.
Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours (See hours listed below). Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located behind the 800 aisle, next to the Freeman Service Desk. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.
(Please note that Show Hours list below are considered tentative. The hours will be published as final once the technical programs are finalized for the Annual Meeting)
Sat, 5 January 10:00 a.m.–5:00 p.m.
Sun, 6 January 8:00 a.m.–4:00 p.m.
Mon, 7 January 8:00 a.m.–3:00 p.m.
Installation must be complete by Monday, 8 January at 3 p.m.
Mon, 7 January 5:00–8:00 p.m. (Intn’l Walk-Around 5:00–6:00 p.m.; Ribbon Cutting at 6:00 p.m.)
Tues, 8 January 9:00 a.m.–6:00 p.m.
Wed, 9 January 9:00 a.m.–6:30 p.m.
Thurs, 10 January 9:00 a.m.–12:00 p.m.
Thurs, 10 January 12:00–6:00 p.m.
Dismantling is NOT allowed before 12:00 p.m., Thurs, 10 January 2019. All materials must be removed from the exhibit facility by 6:00 p.m. on Thurs., 10 January 2019. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.
Visit Exhibitor's Corner: Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors.The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff. Exhibitors can also generate badges for booth staff and booth guests. A link to Exhibitor's Corner is sent to the primary contact and Exhibitor Kit contact for the exhibiting company once the application is processed and accepted.If you did not receive this, please email [email protected].
The AMS Exhibit Program conforms to the rules and regulations of the International Association of Exhibitions and Event (IAEE) with one exception, noted below. AMS will designate Official Contractors to provide various services to the exhibitors. Such contractors will provide exhibit services, except supervision. The Exhibitor shall provide only the material and equipment he/she owns to be used in his exhibit space. All other items used in the booth are to be provided by the Official Contractors.
AMS has been following IAEE’s Guidelines for Display Rules and Regulations for many years. This includes regulations on such things as lighting, sound/music, storage of excess materials and height of booth structure/signage. The IAEE standard for booth and signage height reads as follows for Island Booths: “Use of Space ?? The entire cubic content of the space may be used up to the maximum allowable height, which is usually sixteen feet (16’), including signage.”
For the upcoming AMS 99th Annual Meeting we will be extending the regulation height on signage. While the booth structure will remain at 16 Ft., the signage height is being raised to 20 ft. This means if you are now allowed to hang your sign 20 ft. above the floor (measurement taken from the top of the sign to the floor).
If your company plans to use a firm who is not an official service contractor as designated by Exhibit Management (GSC, A/V provider, etc.), please complete and return the form.
Exhibitors are required to provide a list of the names of all Exhibitor Appointed Contractors who will be servicing the AMS exhibit program during Move-In and Move-Out for booth staff badges. It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the Official Rules and Regulations of this event. Exhibitors MUST send a copy of their Exhibitor Appointed Contractors’ General Liability Insurance Certificate no later than November 15, 2018 with a copy of the completed form or they will not be permitted to service your exhibit.
Meeting Room Request:
Meeting Room/Special Function Room requests at the Sheraton Hotel (Headquarters Hotel) must be made through an online form that will be available in September 2018.
Visiting the Exhibits
The AMS attendee badge includes admission to the Exhibit Hall. Non-registered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.
For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: [email protected]).
Exhibitors at the AMS 99th Annual Meeting have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.
Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.