All Attendees

Frequently Asked Questions

Please click here for a list of FAQs for the 99th Annual Meeting. 

Location of Functions and Events

Annual Meeting registration, scientific sessions, poster sessions, exhibits, short courses, town hall meetings, and the Annual Meeting Banquet will be held in the Phoenix Convention Center, located at 100 N 3rd St, Phoenix, AZ 85004

AMS committee meetings, some receptions, and some events will be held at the AMS headquarters hotel, the Sheraton Grand Phoenix located at 340 N 3rd St, Phoenix, AZ 85004.

Looking for a room? See here for maps of the Phoenix Convention Center. AMS will be using the North and West Buildings.

Statement on Open Meetings

Throughout the week, AMS Committees, Boards, and the Council will be meeting at various times and locations. These meetings are, in principle, open to all members of the Society, although portions of some meetings may be held in executive sessions when dealing with personnel issues, awards, or other matters of a confidential nature.

As a matter of courtesy and to ensure adequately sized meeting rooms, members wishing to observe a particular Committee, Board, or Council Meeting should contact its chairperson in advance. Members may request a place on the agenda by following a similar procedure. Please feel free to contact Jen Ives at jives@ametsoc.org for more information.

Inclusivity and Safety

AMS is committed to welcoming, safe, and productive meetings for all attendees. Please see our Safe and Inclusive Meetings page for more information.

Accessibility

ADA

It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email (accessibility@ametsoc.org). Four-week advance notice is necessary to ensure seamless action.

If issues arise on site in Phoenix, please visit the AMS Registration Desk. Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 99th Annual Meeting is a pleasant and productive one.

ADA Office in Phoenix: https://www.phoenix.gov/eod/services/disabilitiesact 

Service Animals:

Service Dogs are welcome inside of the facility. All other animals must comply with the PCC animal policy.

Family Restrooms:

North Building

     Lower Level/Next to Restrooms past Hall 6

     100 Level/Street Level/Behind Convention Center Info Desk

     100 Level/Street Level/Next to Ballroom 120A

     100 Level/Street Level/Next to Room 129A

     100 Level/Street Level/Next to Room 131A

     200 Level/Next to Room 225A

     200 Level/Next to Room 230

West Building

     100 Level/Street Level/Next to Men’s Restroom in Lobby

 

Mother’s Room:

              Located in the Green Room (past the food court on the 100 level/street level of the North Building).  Please see AMS                Registration Desk for admittance. 

Business Center:

The UPS Store in Phoenix, AZ is here to help individuals and small businesses by offering a wide range of products and services. We are locally owned and operated and conveniently located at 125 N 2nd St.

While we're your local packing and shipping experts, we do much more. The UPS Store is your local print shop in 85004, providing professional printing services to market your small business or to help you complete your personal project or presentation. We offer secure mailbox and package acceptance services, document shredding, office and mailing supplies, faxing, scanning and more. Everything for your small business, even shipping.

For more information, visit their website: https://locations.theupsstore.com/az/phoenix/125-n-2nd-st

Dietary Restrictions

Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should make the proper selection when registering. At the banquet, attendees should notify their server of the preferred meal choice and present the meal ticket included with their registration packet.

Photo Release

From time to time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.

Quiet Room

Looking for a quiet place to relax in between sessions? For the first time, we will have a quiet room available at the Annual Meeting. Room 206, West Building. The quiet will be available Monday-Thursday. Its hours will mirror those of the AMS Registration Desk. 

 

Child Care Grant

The American Meteorological Society is offering child care grants of up to $400 per family to assist conference attendees who will incur additional expenses by attending the Annual Meeting. Limited funds are available and preference is given to applicants in the early stages of their career.  As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care or their own assistance is necessary.

Dates:

Application were due:  1 November 2018
Notifications to recipients:  15 November 2018

Reimbursement distribution:  Mid-February 2019

Baby Gear Rental

Traveling to the meeting with a baby or toddler? Local baby rental gear company 3 Peas Baby Gear is offering a 10% discount on rentals. Use code "AMS" when booking.

Attendee Lists

AMS will make attendee lists available to any registered attendee. Attendees who do not want their name and address information included on the list must note this at the time of their registration. Please send an email (amsmtgs@ametsoc.org) to request a copy of the attendee list. The list will only be delivered in an electronic format and will contain names, addresses, and affiliations (if provided). No phone numbers or email addresses will be provided.