FAQ

If you can't find your answer in the list below, please visit the contact us page.

As AMS plans for the 103rd Annual Meeting, we continue to monitor and keep track of the ongoing COVID-19 situation. We are prioritizing the safety of presenters, attendees, exhibitors,  program chairs, staff, and any volunteers who plan to attend in-person.

Please view the AMS Commitment to Care statement for information on how we are planning for your health and safety at the 102nd Annual Meeting.

We are closely monitoring news and guidance from the Centers for Disease Control & Prevention (CDC), the World Health Organization (WHO), and local health agencies regarding travel and events.

We recommend that you check back here on any recommendations and guidance for our in-person event.

The theme for 103rd Annual Meeting is “Data: Driving Science. Informing Decisions. Enriching Humanity.” A can complete description of the theme can be found here.

The AMS 103rd Annual Meeting (sessions, town hall meetings, short courses, posters, exhibits, and side meetings) will be held 8–12 January 2023 in Denver, Colorado at the Colorado Convention Center located at 700 14th St, Denver, CO 80202.

AMS is committed to ensuring that our meetings and events allow our attendees and presenters to share their science and connect with one another, however we can. As such, we’re going hybrid! You will be able to participate in all upcoming AMS Meetings in-person or virtually. 

Additional details are forthcoming and will be announced this summer (and are subject to change based on health and safety and world conditions), you can expect that you will be able to take part in the meeting wherever you are: in-person in Denver, virtually from anywhere, or a mix of both. We look forward to your participation! 

AMS is committed to ensuring that our meetings and events allow our attendees and presenters to share their science and connect with one another, however we can. As such, we’re going hybrid! You will be able to participate in all upcoming AMS Meetings in-person or virtually. 

 

We are offering flexible presentation and attendance options so that you can adjust your plans to fit your comfort level. Additional details on presenting and attending can be found here.

The 2023 Overall Planning Committee consists of Melissa Burt and Scott Mackaro (Co-chairpersons) as well as Yaireska Colladovega, Gaige Kerr, Amy McGovern, Shang-Ping Xie, and Joseph Trujillo. A complete listing of the Officers of the AMS 103rd Annual Meeting is available here.

Please reach out to the 2023 Overall Planning Committee or conference/symposium program chairs.

Important Dates for the 103rd Annual Meeting can be found here.

The 103rd American Meteorological Society Annual Meeting theme can be found here.

Presentation content is organized into conferences/symposia, and their sessions. 

The program committee for the 103rd American Meteorological Society Annual Meeting would like to seek input from our community when setting the scientific and technical program. Please provide your input by submitting a Session Topic Proposal by 14 April. Please refer to the guidelines before submitting a Topic Proposal. Submitters will be notified a few weeks later regarding the acceptance status of Topic Proposals.

Please note person roles, such as session chair, will be discussed in early May after acceptances are sent. Potential involvement will be decided at the program chairs discretion. Topics that are accepted may be dissolved or merged with another session based on the number of submissions received.

View the call for papers for the Conferences and Symposia that will take place during the Annual Meeting and submit an abstract by 24 August 2022. Please note select conferences and symposia will have an extended submission deadline of 31 August 2022.

 

Accepted authors will be notified in early November. The abstract submission portal will open mid-June 2022. 

 

Edits to the title, author list, and presentation type can be made using Presenter’s Corner until 1 November.

To access Presenter's Corner, please visit https://ams.confex.com/ams/103ANNUAL/gateway.cgi and sign in using your AMS credentials.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

You can withdraw your abstract using Presenter’s Corner. To access Presenter's Corner, please visit https://ams.confex.com/ams/103ANNUAL/gateway.cgi and sign in using your AMS credentials.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

No, the abstract submission fee is separate from the registration fee. Please note, all presenters must register for the 103rd Annual Meeting.

 

Registration rates for the 103rd Annual Meeting will be posted in October 2022.

Registration rates for the 103rd Annual Meeting will be posted in October 2022.

 

No, AMS Membership is not required in order to attend the 103rd Annual Meeting. Please note, members do receive a registration discount.

 

Membership is needed to attend the 22nd Student Conference.

Presenters who submitted an abstract to the 103rd Annual Meeting will speak during a live session or present a poster. Information regarding presentation types can be found on the Authors and Presenters page.

Program chairs are responsible for the content, abstract review process and scheduling of the Conference/Symposia programs. They work closely with AMS staff to plan a successful program, attend live sessions, reach out to the lead planner(s) with questions or concerns, and alert AMS Meetings Department about any changes to the agenda.

Session chairs are responsible for the flow of sessions and speakers. Specific responsibilities are included below.  

  • Arrive to the session before live session begins.
  • Make welcoming remarks/housekeeping notes to begin the session and introduce each speaker in the session.
  • Moderate Q&A and ask own questions if there are no attendee questions.
  • Keep session running on time. Enlist your volunteer to help with this process.

Speakers present abstract content during a live session. Typically, each presentation consists of technical content discussion followed by questions and answers.

Moderators are responsible for the flow of Panel Discussions. Specific responsibilities are included below.  

  • Arrive to the session room before live session begins.
  • Make welcoming remarks/ housekeeping notes to begin the panel and introduce each panelist in the session.
  • Moderate Q&A and ask own question if there are no attendee questions.
  • Keep panel running on time. Enlist your volunteer to help with this process.

Poster Presenters present abstract content during a live poster session.

 

In-Person Poster Presenters remain by their poster to discuss and answer questions during the formal in-person poster viewing hours of the Student Conference.

 

Remote Poster Presenters remotely give their poster presentation to attendees via presenter supplied meeting link (Zoom, GoogleMeet etc) during self-selected time(s).

Details on a full exhibit and sponsorship program will be available Spring 2022. Please check back for more details or email us at exhibits@ametsoc.org.

Yes, funding opportunities for students include student travel grants, student travel awards, and student volunteering opportunities. We will post these opportunities on the 103rd Annual Meeting website’s student page.

We expect to enlist student volunteers to help run the 103rd Annual Meeting. Once we have identified aspects where we will need assistance, we will post student volunteer opportunities on the 103rd Annual Meeting website’s student page.

We will be seeking the help of volunteers to moderate and assist with various other parts of the 103rd Annual Meeting. Once we have identified aspects where we will need assistance, we will post volunteer opportunities on the 103rd Annual Meeting website. In the meantime, please send any suggestions to meetings@ametsoc.org.

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990 and to ensure that this and all Annual Meetings are useful, productive, inclusive, and accessible for all. For questions about accessibility or to make suggestions, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916). Four-week advance notice is recommended to ensure seamless action.

 

Additional information will be made available on the Accessibility at the Meeting web page.