FAQ

If you can't find your answer in the list below, please visit the contact us page.

Masking will be required at this meeting. Masks may only be removed when actively eating or drinking while sitting. Oral presenters may remove their mask while speaking as long as they can maintain a 6ft separation from other attendees and speakers.

As AMS plans for the 103rd Annual Meeting, we continue to monitor and keep track of the ongoing COVID-19 situation. We are prioritizing the safety of presenters, attendees, exhibitors,  program chairs, staff, and any volunteers who plan to attend in-person.

Please view the AMS Commitment to Care statement for information on how we are planning for your health and safety at the 103rd Annual Meeting.

We are closely monitoring news and guidance from the Centers for Disease Control & Prevention (CDC), the World Health Organization (WHO), and local health agencies regarding travel and events.

We recommend that you check back here on any recommendations and guidance for our in-person event.

The theme for 103rd Annual Meeting is “Data: Driving Science. Informing Decisions. Enriching Humanity.” A can complete description of the theme can be found here.

The AMS 103rd Annual Meeting (sessions, town hall meetings, short courses, posters, exhibits, and side meetings) will be held 8–12 January 2023 in Denver, Colorado at the Colorado Convention Center located at 700 14th St, Denver, CO 80202.

 

View the Interactive Map of the Convention Center and the proximity of the surrounding hotels.

AMS is committed to ensuring that our meetings and events allow our attendees and presenters to share their science and connect with one another, however we can. As such, we’re going hybrid! You will be able to participate in all upcoming AMS Meetings in-person or virtually. 

Additional details are forthcoming and will be announced this summer (and are subject to change based on health and safety and world conditions), you can expect that you will be able to take part in the meeting wherever you are: in-person in Denver, virtually from anywhere, or a mix of both. We look forward to your participation! 

We are offering flexible presentation and attendance options so that you can adjust your plans to fit your comfort level. Additional details on presenting and attending can be found here.

The 2023 Overall Planning Committee consists of Melissa Burt and Scott Mackaro (Co-chairpersons) as well as Yaireska Colladovega, Gaige Kerr, Amy McGovern, Shang-Ping Xie, and Joseph Trujillo. A complete listing of the Officers of the AMS 103rd Annual Meeting is available here.

Please reach out to the 2023 Overall Planning Committee or conference/symposium program chairs.

Important Dates for the 103rd Annual Meeting can be found here.

The 103rd American Meteorological Society Annual Meeting theme can be found here.

Presentation content is organized into conferences/symposia, and their sessions. 

The program committee for the 103rd American Meteorological Society Annual Meeting sought input from our community when setting the scientific and technical program. Session topic proposals were due by 14 April

Please note person roles, such as session chair, were discussed in early May after acceptances were sent. Potential involvement is decided at the program chairs discretion. Topics that were accepted may be dissolved or merged with another session based on the number of submissions received.

Abstract were due by 24 August 2022. Please note select conferences and symposia may have had an extended submission deadline of 31 August 2022.

 

Accepted authors will be notified in early November. 

Edits to the title, author list, and presentation type can be made using Presenter’s Corner until 1 November.

To access Presenter's Corner, please visit https://ams.confex.com/ams/103ANNUAL/gateway.cgi and sign in using your AMS credentials.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

You can withdraw your abstract using Presenter’s Corner. To access Presenter's Corner, please visit https://ams.confex.com/ams/103ANNUAL/gateway.cgi and sign in using your AMS credentials.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

No, the abstract submission fee is separate from the registration fee. Please note, all presenters must register for the 103rd Annual Meeting.

 

Registration rates for the 103rd Annual Meeting are posted and registration will open in mid-October 2022.

Please view the registration page for more details. 

Registration rates for the 103rd Annual Meeting are posted and registration will open in mid-October 2022.

Please view the registration page for more details. 

 

No, AMS Membership is not required in order to attend the 103rd Annual Meeting. Please note, members do receive a registration discount.

 

Membership is needed to attend the 22nd Student Conference.

 

Additional Membership information can be found here.

103rd Annual Meeting Presenters will present their abstract during a live oral session or present a poster. Information regarding presentation types can be found on the Authors and Presenters page.

Program chairs are responsible for the content, abstract review process and scheduling of the Conference/Symposia programs. They work closely with AMS staff to plan a successful program, attend live sessions, reach out to the lead planner(s) with questions or concerns, and alert AMS Meetings Department about any changes to the agenda.

Session chairs are responsible for the flow of sessions and speakers. Specific responsibilities are included below.  

  • Arrive to the session before live session begins.
  • Make welcoming remarks/housekeeping notes to begin the session and introduce each speaker in the session.
  • Moderate Q&A and ask own questions if there are no attendee questions.
  • Keep session running on time. Enlist your volunteer to help with this process.

Speakers present abstract content during a live session. Typically, each presentation consists of technical content discussion followed by questions and answers.

In-Person Presenters will present their presentation file that we preloaded onto the AMS-supplied PC laptop from the lectern during their scheduled presentation time. If time allows, they are able to field questions asked by in-person and virtual attendees and/or participate in discussion.

 

Virtual Presenters will present by sharing their slides or a pre-recorded presentation via screen share during their scheduled presentation time. If time allows, they are able to field questions asked by in-person and virtual attendees and/or participate in discussion.

Moderators are responsible for the flow of Panel Discussions. Specific responsibilities are included below.  

  • Arrive to the session room before live session begins.
  • Make welcoming remarks/ housekeeping notes to begin the panel and introduce each panelist in the session.
  • Moderate Q&A and ask own question if there are no attendee questions.
  • Keep panel running on time. Enlist your volunteer to help with this process.

Poster Presenters present abstract content during a live poster session. Poster type information can be viewed here

 

In-Person Poster Presenters remain by their poster to discuss and answer questions during the formal in-person poster viewing hours.

 

Virtual Poster Presenters give their poster presentation to attendees via Zoom. Each presenters will receive their own breakout room. Once in your breakout room you will be able to share information with all the attendees as they pop into your room. The virtual poster session will occur on Tuesday, 10 January 6:00 PM - 7:00 PM Mountain. 

The American Meteorological Society is offering child care grants of up to $400 per family to assist conference attendees who will incur additional expenses by attending the Annual Meeting. Limited funds are available and preference is given to applicants in the early stages of their career.  As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care or their own assistance is necessary.  To apply, please fill in the form and email it to Christine Card, ccard@ametsoc.org, by November 10th. 

Application Deadline:  10 November 2022

Notifications to recipients:  28 November 2022

Reimbursement distribution:  Mid-February 2023

Details on a full exhibit program can be found here. For more information, please contact Jenn Rosen, AMS Meetings & Exhibits Manager (tel: 617-226-3972; e-mail: exhibits@ametsoc.org).

There are several sponsorship opportunities available 103rd Annual Meeting. Interested companies and organizations should contact Adam Kelly.

We are looking for dependable undergraduate student members to work directly with AMS staff at the AMS Annual Meeting in Denver, Colorado. Students must be able to assist the full week. Student Assistants will be provided with hotel accommodations (shared with one or two other students at the discretion of AMS staff), meeting registration (short courses not included), and a small per diem to offset meal expenses. Travel costs are not covered under this program. When not working, students can network, attend sessions, and visit the exhibit area. Although being a student assistant is a demanding job, it is fun and educationally rewarding too! 

Additional details, including eligibility information, for student volunteer opportunities can be found here.

We will be seeking the help of volunteers to moderate and assist with various other parts of the 103rd Annual Meeting. Once we have identified aspects where we will need assistance, we will post volunteer opportunities on the 103rd Annual Meeting website. In the meantime, please send any suggestions to meetings@ametsoc.org.

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990 and to ensure that this and all Annual Meetings are useful, productive, inclusive, and accessible for all. For questions about accessibility or to make suggestions, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916). Four-week advance notice is recommended to ensure seamless action.

 

Additional information is be made available on the Accessibility at the Meeting page.

All live sessions will take place in Mountain Standard Time (MST).

Please note that when you view the Online Program it shows Mountain Standard Time (MST). Attendees will have the ability to change the time displayed to reflect the user’s current time zone on the left-hand control panel (shown below) or by using the widget on the top left.

All content, including the live sessions, will be available in the online program and the mobile app. When logging in, please use your AMS Registration Confirmation number along with the email address you used to Register. The registration confirmation number can be found at the top of your confirmation email.  

Please email AMS Meetings (Meetings@ametsoc.org) and we will respond as soon as possible.

Cancellation policy: Those registered may cancel their registration up until and through 15 December. Refunds (less a $25 processing fee) will be granted. Please email meetings@ametsoc.org with questions or to request the cancellation. After 15 December no refunds will be granted for canceled registrations. 

In the online program there will be a "Join Now" button for each session.

See image below:

 

Here are some helpful resources for Session Chairs and Presenters as well as Attendees. We also encourage you to view the additional helpful resources found here and quick how-to videos found here. You are also able join a test meeting to help familiarize yourself with Zoom.

 

Yes, all oral sessions will be recorded. Recording will be available in the online program and mobile app 72 hours after the session ends.

Presenters, please note that by agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing.

Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).

 

Virtual Poster Presenters give their poster presentation to attendees via Zoom. Each presenters will receive their own breakout room. Once in your breakout room you will be able to share information with all the attendees as they pop into your room. The virtual poster session will occur on Tuesday, 10 January 6:00 PM - 7:00 PM Mountain

We have negotiated special rates at a number of hotels in Denver. View our housing page for more information and book your hotel room soon! There are a limited number of rooms available at these discounted rates.

Please note attendees are responsible for making their own reservations. 

View the Interactive Map of the hotels and their proximity to the Convention Center.

Reservations will be made on a first-come, first-served basis. Attendees are encouraged to book their reservations at AMS-contracted hotels to help the Society avoid penalties for not filling its hotel block. This will help slow the rate of growth in registration fees. All guaranteed reservations are for the date of arrival only. Attendees who fail to notify the hotel that they are arriving on a different day may lose their room.

Please note that rooms are available at the AMS rate on a space available basis until this date. To ensure you are able to make a reservation at the AMS rate, we recommend you book as soon as possible. Those unable to find rooms using the provided booking links should contact AMS Meetings (meetings@ametsoc.org).

There are no formal meals provided with any Annual Meeting registration.  Coffee breaks are provided twice daily throughout the week, and some events may have light fare or snacks.  A breakfast on Thursday morning will be available to attendees, which will offer coffee, breads and fruit.