99th Annual Meeting Oral Presenter Information

Congratulations for being selected as an oral presenter!

Presentation File Guidelines:

The aspect ratio for projectors in session rooms at the 99th Annual Meeting are 16:9, with a resolution of 1280x720.

The file size limit for pre-meeting upload is 200MB. If your file exceeds the size limit, you may upload your presentation at the meeting in the Speaker Ready Room.    

The following file types may be uploaded: PDF document (*.pdf), Word document (*.doc), DOCX file (*.docx), RTF document (*.rtf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx).

Upload your presentation file before the meeting in Presenter’s Corner.

When will I present?

Please refer to your acceptance email or the webprogram for your presentation/session date and time. Typically, each author has 14 minutes for his or her presentation. Approximately 11 minutes is set aside for the presentation followed by 3 minutes for questions and answers. In some instances, presentations are 20 minutes long. Invited papers are usually 30-45 minutes long. Please check the webprogram to confirm the time allotted for your presentation.  

How will I present?

The standard session room set includes:

  • 1 Screen of appropriate size
  • 1 Data/Video Projector
  • 1 AMS Supplied PC Laptop
  • 1 Connection for an author supplied computer*
  • 1 Digital Timer
  • 1 Podium microphone
  • 1 Audience Microphone

If you need additional equipment, please contact the AMS meetings department. There will be NO internet access in the meeting room.

*We are not able to record presentations given from an author supplied computer

The podium computer  will have the following software installed: Microsoft Windows 10, Microsoft PowerPoint (2016), Adobe Acrobat Reader DC, QuickTime 7.x or higher, and Adobe Flash Player 11.x or higher.

What will I present?

  • Your presentation file should be in PDF or PPT format. You can upload it onto the AMS supplied laptop in one of these ways:
    • Upload your presentation file before the meeting in Presenter’s Corner.
    • Bring your presentation to the meeting on a USB flash/pocket drive/CD-Rom.

Tips for your Oral Presentation

Dos:

  • Make sure everyone can read your slides - the presentation often has to be viewed from 60 or 70 feet from the screen.
    • Use large sans serif font.
    • Make backgrounds simple and dark.
    • Keep copy bright and text short and crisp.
    • Use heavy line thickness for graphics.
    • Keep diagrams simple and use just a few animations.
    • Select only key parts of an equation to illustrate a point.
    • Show information piece by piece, build to the conclusion.
  • Plan for one minute for each slide of your talk
  • Remember to speak slowly, loudly and clearly during your presentation.
  • Use the microphone at all times. 
  • Be prepared for the audience to ask a few questions.
  • Check all hyperlinks included in your slides.
  • Avoid the following color combinations: Green&Red; Green&Brown; Blue&Purple; Green&Blue; Light Green&Yellow; Blue&Grey; Green&Grey; Green&Black

Don’ts:

  • Use hand drawn materials.
  • Utilize shades of gray in your presentation.
  • Copy and paste pages from your abstract.
  • Use bright red, blue and/or green at the same time.

A few more notes:

  • If your graphics or video clips are not embedded in your presentation, be sure to upload them in Presenter’s Corner and/or bring them to the meeting as well.
  • Animated .gif files can occasionally be problematic, a free demo version of Easy Gif Animator can easily convert these animated .gif files to .avi files, which can then be added into your presentation.  You can download the demo here.
  • Make sure that codecs used for compressed animation and video files are generic codecs, not video hardware–specific codecs.
  •  Insert images from within Powerpoint using the “Insert Image” command – don’t drag and drop from other applications.
  • With the exception of some sessions intended for vendors, technical sessions at AMS Meetings are intended to be non-commercial. Speakers should not promote the services or products of their companies as part of their presentation.

Location of Presentations

All presentations will take place at the Phoenix Convention Center. At the meeting, please visit the Speaker Ready Room if you have questions concerning presentations or meeting rooms. AMS support staff will be available to answer questions concerning room setup, audio/visual support, and practicing presentations. If any problems or concerns are encountered during a session, presenters and attendees are asked to report their issue to the student assistant assigned to that session, or to the staff member on duty at the Speaker Ready Room. All student assistants will have a green ribbon attached to their name badge for identification.

Recording of Presentations

In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors' remarks, AMS would like to record the voices of authors and their slides as their presentations are being made in cases where authors are willing to grant AMS permission. To facilitate the recordings, and to make things easier for all attending the meeting, presenters are asked to load their presentation well in advance of the scheduled presentation time. Recorded presentations will be available on from the conference program for free 4-6 weeks after the meeting ends.

Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s). 

Loading Presentations before the Meeting

Presenters may upload their presentation files to the online abstract system in advance of the meeting. All files submitted online prior to 30 December will be loaded onto the meeting room PCs before the start of the meeting. This option is available to all presenters.

Loading Presentations during the Meeting

Speaker Ready Room
Times and Location TBD

On site, speakers may upload their presentations onto the Speaker Ready Room computers, which are networked to the proper meeting room. The use of personal laptops for presentations, which can cause technical delays and cut into a presenter’s time, is discouraged.

Presenters who choose to load their presentations at the meeting will be required to use special installer software running on the Speaker Ready Room PC, which is networked to the meeting room PC. These presenters will not be permitted to store their files on the PC desktop. Instead, the installer software will automatically create a special directory for those files. Once stored to the directory, presenters will be able to check that their files were copied and that they will run properly.