Town Hall Meetings

Town Hall Meetings

Town Halls provide a valuable opportunity for extended interactive two-way dialogue among the Weather, Water, and Climate Enterprise and other interested groups for the benefit of the AMS community. These engagements can include a wide range of topic areas and formats that do not typically fit into the traditional AMS Annual Meeting program.

 

Submit a Town Hall Meeting Proposal

Deadlines

  • Deadline to submit a Town Hall meeting proposal: 15 June 2021

  • November BAMS deadline: 10 September 2021

  • Edits to Townhall/Side Panel information:  1 October 2021

  • Food & Beverage orders submitted: 1 October 2021

  • Deadline for sponsorship to be included in the printed program: 1 October 2021

Guidelines

  • Please note that all Town Hall Meetings are accepted on a first come first serve basis. 

  • A confirmation email will be sent upon beginning and completing a submission proposal. This email will provide login credentials for updating Town Hall Meeting Information so please save these emails. 

  • Uploading: All supplementary files should be short and will be copied to the desktop in the meeting room where the event is scheduled. This can be done during any break and organizers should notify their speakers of the aforementioned process. **We will not be uploading town hall related materials in the speaker ready room**

  • Recording: Town hall meetings will not be recorded. Please email Meghan Summers at msummers@ametsoc.org) by 15 June if you would like the option to record.

  • More information on when Town Hall meetings will be scheduled during the week of the Annual Meeting to come soon.

  • Room Set-up: All rooms are set theater with a head table for 5. Please note that NO additional A/V can be ordered. 

Basic room set for the audio/visual includes: 

  • 1 Screen of appropriate size; 
  • 1 Data/Video Projector; 
  • 1 AMS Supplied PC; 
  • 1 Connection for an author supplied computer; 
  • Digital Timer; 
  • Head Table for (5)
  • 1 Podium microphone; 
  • 1 Lavaliere microphone; 
  • 2 table mics and 
  • 1 audience microphone