Exhibitors

Exhibitors

The AMS Annual Meeting is host to the largest exhibit program anywhere in the atmospheric, oceanic, and related sciences. Exhibitors come from all over the United States and abroad, showcasing a wide range of products, publications, and services. Our attendees range from undergraduate students to the top experts in YOUR field – and they want to meet you!

Reserve your space

Exhibit applications will be available in May 2021!

 

Exhibit Fees

 

 
Feb– Sept 2021

 
After 31 Aug 2021

AMS Corporate Member Rate* 

$34.00/sq ft

 $35.00/sq ft

 

Non-Corporate Member Rate

$41.00/sq ft

 

 $42.00/sq ft

 

First Time Exhibitor Rate

$25.00/sq ft

 

 $26.00/sq ft

 

*AMS Corporate Member Rate applies to Sustaining and Regular levels of Membership only

Booth Space Fee

A standard booth is 10' x 10' or 3.048 m x 3.048 m (or multiples thereof) and includes the following:

  • 8-ft back drape, 3-ft side drape
  • Booth identification sign
  • Four booth staff badges (pre-registered per 100 sq ft of booth space reserved*)
  • Listing with description in the Official Program Guide
  • Listing with description on the AMS Website and Annual Meeting Mobile App
  • Exhibits-only visitor passes
  • 24-hour exhibit hall perimeter security
  • 1 admission to the Exhibitor Breakfast
  • Complimentary participation in the Historical Instruments Display (please see details below).

Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours (see hours listed below). Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located behind the 800 aisle, next to the Freeman Service Desk. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.

* Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $50 charge for each exhibit staff badge registered on site by AMS staff.  Any booth staff registration over the allotted (4 per 100 sq ft of reserved booth space) will be charged $50.

 

Show Hours

Please note that show hours list below are considered tentative. The hours will be published as final once the technical programs are finalized for the Annual Meeting.

Move-In

Saturday, 22 January        
1:00 p.m.–7:00 p.m.
Sunday, 23 January
8:00 a.m.–4:00 p.m.
Monday, 24 January
8:00 a.m.–3:00 p.m.
Installation must be complete by 3 p.m., Monday, 13 January.

Exhibit Hours

Monday, 24 January
5:00–8:00 p.m. (internal walk-around 5:00–6:00 p.m.; ribbon cutting at 6:00 p.m.)
Tuesday, 25 January
9:00 a.m.–6:00 p.m.
Wednesday, 26 January     
9:00 a.m.–6:30 p.m.
Thursday, 27 January
9:00 a.m.–12:00 p.m.

Move Out

Thursday, 27 January        
12:00–6:00 p.m.
Dismantling is NOT allowed before 12:00 p.m., Thursday, 16 January 2020. All materials must be removed from the exhibit facility by 6:00 p.m. on Thursday, 16 January 2020. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.

Official Service Contractor

Freeman is the general service contractor for the AMS 102nd Annual Meeting. A service kit will be available in August 2021.

Visit Exhibitor's Corner: Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff. Exhibitors can also generate badges for booth staff and booth guests. A link to Exhibitor's Corner is sent to the primary contact and Exhibitor Kit contact for the exhibiting company once the application is processed and accepted. If you did not receive this, please email exhibits@ametsoc.org.

Exhibit Regulations

The AMS Exhibit Program conforms to the rules and regulations of the International Association of Exhibitions and Event (IAEE) with one exception, noted below. AMS will designate Official Contractors to provide various services to the exhibitors. Such contractors will provide exhibit services, except supervision. The Exhibitor shall provide only the material and equipment he/she owns to be used in his exhibit space. All other items used in the booth are to be provided by the Official Contractors.

AMS has been following IAEE’s Guidelines for Display Rules and Regulations for many years. This includes regulations on such things as lighting, sound/music, storage of excess materials, and height of booth structure/signage. The IAEE standard for booth and signage height reads as follows for Island Booths: “Use of Space -- The entire cubic content of the space may be used up to the maximum allowable height, which is usually sixteen feet (16’), including signage.”

For the upcoming AMS 102th Annual Meeting we will be extending the regulation height on signage. While the booth structure will remain at 16 ft, the signage height is being raised to 20 ft. This means you are now allowed to hang your sign 20 ft above the floor (measurement taken from the top of the sign to the floor).

 

Planning for your Health and Safety at the 102nd Annual Meeting

Learn more