FAQ

If you can't find your answer in the list below, please visit the contact us page. We also encourage you to review the Authors and PresentersFAQ for Remote Oral Presenters, and FAQ for Remote Poster Presenters pages. 

The AMS 102nd Annual Meeting (sessions, town hall meetings, short courses, posters, exhibits, and side meetings) will be held virtually 23–27 January 2022. The 21st Annual AMS Student Conference will remain a hybrid meeting, where attendees can participate in-person or remotely 22-23 January 2022.

The 2022 Overall Planning Committee and staff have worked tirelessly to ensure a safe environment at the conference in Houston for those who felt the risk level was acceptable. However, with the growing surge of the Omicron variant (which is projected to peak at the same time as our annual meeting), we have had a growing number of key individuals and organizations (volunteers, staff, presenters, attendees, vendors, universities, and government organizations) needed to support and contribute to the quality of the in-person meeting opt to participate in the Annual Meeting remotely. It is now clear that we will not have the critical mass of on-site expertise to run the in-person component nor the attendance to provide a quality in-person meeting up to the level that we have all come to expect. Therefore, we have come to the difficult conclusion to focus our attention and resources on an all-virtual Annual Meeting and hybrid Student Conference.

While a large number of attendees for the Annual Meeting chose the remote option, an overwhelming number of Student Conference attendees are still planning to join us in-person. Also, the size and scope of the Student Conference is more manageable for the volunteers, vendors, and staff needed to make that conference viable. Finally, we recognize that Student Conference attendees, especially, have an urgent need and desire to meet and network with each other in-person. More information on the Student Conference will be available shortly.

Please use this link to access the Covid-19 Assistance Form. Additional details regarding this form can be found in the AMS 102nd Annual Meeting Commitment to Care Statement.

 

The meeting program will remain the same. Your presentation date, time, and duration remains the same from in-person to virtual. Because we were already hybrid, the online platform is fully compatible for a virtual meeting. We strongly encourage you to personalize your program and stay engaged with presenters via the via asynchronous chat feature in the online program and mobile app.

All live sessions will take place in Central Standard Time (CST).

Please note that when you view the Online Program it shows Central Standard Time (CST). Attendees will have the ability to change the time displayed to reflect the user’s current time zone on the left-hand control panel (shown below) or by using the widget on the top left.

All content, including the live sessions, will be available in the online program and the mobile app. When logging in, please use your AMS Registration Confirmation number along with the email address you used to Register. The registration confirmation number can be found at the top of your confirmation email.  

To download the mobile app: search for "AMS2022" in the App Store (iOS) or Google Play (Android).

Please email AMS Meetings (Meetings@ametsoc.org) and we will respond as soon as possible.

We know that networking events are very important at in-person meetings, and we are working to adapt these events to a virtual environment. More information can be found on the Networking and Events webpage.

Each exhibiting organization will have a dedicated web page within the Annual Meeting site to display videos and upload materials for attendees to browse. You can join live demos and presentations with exhibit staff. Attendees will also be able to leave messages at a booth to request information or schedule a private meeting.

 

Those that indicated they would attend in-person also had access to all virtual content and will continue to do so. There is no action needed on your part now that the meeting is completely virtual. 

You will receive a refund for the fee associated with that event. Please allow 5-7 business days for the transaction to be processed by 21 January.

Cancellation policy: Those registered for in-person attendance prior to January 6th may cancel their registration up until January 12th. Refunds (less a $25 processing fee) will be granted. Please email  to request the cancellation.

Attendees are responsible for cancelling their own hotel reservations. The hotel cancellation policies are found below.  

Hilton of the Americas: Cancellation Policy: Requirement of a first night’s deposit, which is refundable up to 72 hours in advance of the scheduled check-in day.

Marriott Marquis: Cancellation Policy: 24-hour cancellation policy.

 

Attendees are responsible for canceling their own flight reservations. We recommend all attendees contact the airline directly to cancel reservations.

Yes! You are able to watch the Zoom training for Program Chairs, Session Chairs, and Student Volunteers here.

Presenters at the 102nd Annual Meeting will be assigned one of the following presentation types: Remote Oral Presentation or Remote Poster Presentation.

To learn more about these presentation types, please visit the Authors and Presenter's page.

Here are some helpful resources for Session Chairs and Presenters as well as Attendees. We also encourage you to view the additional helpful resources found here and quick how-to videos found here. You are also able join a test meeting to help familiarize yourself with Zoom.

 

Presenters will be able to join the session 30 minutes prior to the scheduled date and time by clicking the “Join Now” link.

Attendees are able to enter the waiting room before the session’s scheduled start time. Once in the waiting room, attendees will automatically be transferred to the session 1 minute before start time.

Yes, all oral sessions will be recorded. Recording will be available in the online program and mobile app 48 hours after the session ends.

Presenters, please note that by agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing.

Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).

Chat and Q&A transcripts from all live sessions will be recorded. To request a copy of this, please fill out this google form: https://forms.gle/U4sgLPadeT5xvGdWA

Remote oral presenters are able to present via screen share or pre-recorded presentation during the scheduled live session. If you plan to present via pre-recorded presentation, we encourage you to notify your session chairs(s). Additional details can be found on the Remote Oral Presenters page. 

We encourage all remote oral presenters to attend the Speakers/Presenters training scheduled for Tuesday, 11 January at 12:00 PM Eastern.

Yes, remote oral presenters will present via screen share or pre-recorded presentation during the scheduled live session. If you plan to present via pre-recorded presentation, we encourage you to notify your session chairs(s). 

For those who planned on presenting their presentation in person, your poster presentation date and time will remain the same. You will now be responsible for providing your own meeting link (Zoom, GTM, etc.). This link can be uploaded in Presenter’s Corner. Please upload your link by 12 January

For those who previously selected to present their poster remotely, we will honor the day you selected, and you will also present during the scheduled poster time for that day. You are also responsible for providing your own meeting link (Zoom, GTM, etc.). This link can be uploaded in Presenter’s Corner. Please upload your link by 12 January.  

As we continue to plan for the 102nd Annual Meeting, our highest priority remains the health and safety of our attendees, staff, and the community in which we will meet. Please view this page for information on how we are planning for your health and safety at the 102nd Annual Meeting.

The ongoing situation surrounding COVID-19 and travel restrictions for those entering the US is constantly being updated and changed. This website has the latest information on the matter.

We also encourage you to review the AMS Commitment to Care statement and these tips for Visiting Houston Safely.

As information evolves, so too does the AMS Commitment to Care. AMS will require vaccination for in-person attendees at the AMS Annual Meeting in Houston. Please give us time to update our policy over the coming weeks. Requiring vaccinations requires careful and well thought out implementation. Your AMS staff, AMS 2021 President, and 2022 Annual Meeting Committee are all working tirelessly to ensure your health and safety. You, our AMS membership, are important to us, and we are listening to you. We ask for your patience as we continue to work on our implementation strategy. Once it's final, the AMS Commitment to Care document will be updated. Stay tuned!

We want to be able to offer our members and partners the opportunity to connect, share, and learn in person.

 

Given the current uncertainty around COVID and the Delta variant, and based on the science as we understand it today, we believe that a vaccination requirement best supports our doing so safely for all. The science is pretty clear that being fully vaccinated greatly reduces the chances of serious illness, even when there is a breakthrough case, compared to being unvaccinated.

 

Please view additional information regarding Health and Safety at the 102nd Annual Meeting here.

No, AMS Membership is not required in order to attend the 102nd Annual Meeting. Please note, members do receive a registration discount.

Membership is needed to attend the 21st Student Conference.

No, the $95 abstract submission fee is separate from the registration fee. Please note, all presenters must register for the 102nd Annual Meeting.

Registration rates for the 102nd Annual Meeting are posted and registration is now open!

Registration rates for the 102nd Annual Meeting are posted and registration is now open!

Presenters, please note that the $95 abstract submission fee is separate from the registration fee. All presenters must register for the 102nd Annual Meeting.

You can withdraw your abstract using Presenter’s Corner.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

Edits to the title, author list, and presentation type can be made using Presenter’s Corner until 1 November.

Your User Portal provides a list of entries/submissions such as topics or abstracts you have submitted OR on which you are the presenting author.

Please note that the abstract fee of $95 is refundable only if the abstract is NOT accepted.

The 102nd American Meteorological Society Annual Meeting theme can be found here
Presentation content is organized into conferences/symposia, and the sessions. 
 

Program chairs are responsible for the content, abstract review process and scheduling of the Conference/Symposia programs. They work closely with AMS staff to plan a successful program, attend live sessions, reach out to the lead planner(s) with questions or concerns, and alert AMS Meetings Department about any changes to the agenda.

Session chairs are responsible for the flow of sessions and speakers. Specific responsibilities are included below.  

  • Arrive to the session before live session begins.
  • Make welcoming remarks/housekeeping notes to begin the session and introduce each speaker in the session.
  • Moderate Q&A and ask own questions if there are no attendee questions.
  • Keep session running on time. Enlist your volunteer to help with this process.

Speakers present abstract content during a live session. Typically, each presentation consists of technical content discussion followed by questions and answers.

Moderators are responsible for the flow of Panel Discussions. Specific responsibilities are included below.  

  • Arrive to the session room before live session begins.
  • Make welcoming remarks/ housekeeping notes to begin the panel and introduce each panelist in the session.
  • Moderate Q&A and ask own question if there are no attendee questions.
  • Keep panel running on time. Enlist your volunteer to help with this process.

Poster Presenters present abstract content during a live poster session.

In-Person Poster Presenters remain by their poster to discuss and answer questions during the formal in-person poster viewing hours of the Student Conference. 

Remote Poster Presenters remotely give their poster presentation to attendees via presenter supplied meeting link (Zoom, GoogleMeet etc) during self-selected time(s).

The 2022 Overall Planning Committee consists of John Lanicci and Gina Eosco (Co-chairpersons) as well as Andrea Bleistein, Roger Pulwarty, and Eileen Shea. A complete listing of the Officers of the AMS 102nd Annual Meeting is available.

The student travel grants, student travel awards, and student volunteering opportunities application deadline has passed. 

However, many conferences offer award certificates and cash prizes for the best student oral and poster presentations, and event awards at the conference. Specifics for each conference and award type can be found here.

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990 and to ensure that this and all Annual Meetings are useful, productive, inclusive, and accessible for all. For questions about accessibility or to make suggestions, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916). Four-week advance notice is recommended to ensure seamless action.

Additional information can be found on the Accessibility at the Meeting web page.