Accessibility, Safety, and Inclusivity at the Meeting

Accessibility, Safety, and Inclusivity at the Meeting

Professional and Respectful Conduct at AMS Meetings

Need to report unprofessional or disrespectful conduct? Email conduct@ametsoc.org or call 617-226-3965.

  • AMS is committed to safe and inclusive meetings for all attendees.
  • Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting.
  • All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful.
  • The recording or transmissions of any education sessions, presentations, demos, videos, or content in any format is strictly prohibited.
  • Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.
  • This statement is meant to cover all meeting-associated events, including those sponsored by organizations other than AMS but held in relation to AMS events.  This includes the scientific program, short courses, and exhibitions, as well as receptions, town hall meetings, and other informal or formal gatherings associated with AMS. Similarly, participants shall adhere to this code of conduct in online spaces related to the meeting and meeting-associated events, including Facebook, Twitter, and other online venues.
  • Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
  • Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.
  • If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately either:
  • If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.

Members of the response team: 

  • Keith Seitter, Executive Director
  • Stephanie Armstrong, Associate Executive Director
  • Brian Papa, Associate Executive Director
  • Jen Ives, Associate Director of Meetings
  • Jenn Rosen, Senior Exhibits Manager
  • Claudia Gorski, Director of Meetings
  • Wendy Abshire, Education Program Director

Inclusivity at AMS

 AMS is committed to creating an environment for meetings that “embraces diversity through the inclusion of individuals across age, gender, race, sex, nationality, ethnicity, physical ability, marital status, sexual orientation, body shape or size, gender identity and expression, socioeconomic status, and other facets of social diversity” (see: Diversity and Inclusion at AMS).  

Inclusivity at the 102nd Annual Meeting

The American Meteorological Society (AMS) is committed to, and benefits from the full and equitable participation of a diverse community in its membership, in its activities, and in the audiences that it serves.

Plans for making the 102nd Annual Meeting inclusive for all include:

  • Any meeting participant will be able to honor the languages they speak as well as preferred gender pronouns with a sticker for their badge.
  • AMS will be offering childcare grants to assist conference attendees who will incur additional expenses by virtually attending and/or presenting at the Annual Meeting. Limited funds are available, and preference is given to applicants in the early stages of their career. As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care, or their own assistance is necessary.
  • AMS Meetings staff arranges accessibility accommodations in accordance with the ADA.
  • AMS has developed and continually enforces its policy Professional and Respectful Conduct at AMS Meetings.
  • During the Third Symposium on Diversity and Inclusion, sessions that are cross-cutting between DEI, belongingness, and accessibility (DEIBA) and the geophysical sciences will take place. The intent is to create joint sessions between underrepresented communities and the geophysical processes that impact them. For more information, visit the Third Symposium on Diversity, Equity, and Inclusion webpage.

Accessibility at the Meeting

 

ADA

It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. For questions about accessibility, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, please contact AMS staff by email (accessibility@ametsoc.org) or by phone (617-226-3916). Four-week advance notice is recommended to ensure seamless action.

 

If issues arise on site in Houston, please visit the AMS Registration Desk. Special housing needs should be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at the 102nd Annual Meeting is a pleasant and productive one.

 

ADA Office in Houston: https://www.houstontx.gov/adainfo/

 

Accessibility at the Convention Center:

The George R. Brown Convention Center is accessible to patrons with disabilities.  Please see the complete guide on accessibility here.

 

Caretakers:

AMS welcomes those who assist others in need during the 102nd Annual Meeting. Caretakers are individuals who are at the meeting to assist with childcare or those with ADA needs. Individuals may register for free at the AMS Registration Desk located in Hall B3 of the George R. Brown Convention Center; valid identification is required.       

 

Quiet Room:

The Quiet Room is open to all attendees. The Quiet Room’s location and hours will be made available shortly.

 

Mother’s Room:

George R. Brown Convention Center:

The Mother’s Room location and hours will be made available shortly.

 

Headquarters Hotel:

The Mother’s Room location and hours will be made available shortly.

 

Dietary Restrictions:

Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should notify the AMS Meetings Department and/or visit the AMS Registration Desk to inform AMS of these requirements. Should an attendee have any specific requests and/or concerns, please contact the AMS Meetings Department at meetings@ametsoc.org.

 

Other Formats:

If you need abstracts or other on-demand content in a different format please do not hesitate to reach out to us. We would be happy to provide you with different versions as needed.

 

Additional Services:

If you believe you will need additional services during the 102nd Annual Meeting please contact the AMS at accessibility@ametsoc.org with your request.

 

AMS wants to ensure that each attendee’s experience at the 102nd Annual Meeting is a pleasant and productive one. For more information about Diversity and Inclusion at AMS, please visit: Diversity and Inclusion at AMS