Side Meetings

Planning to host a function at either the AMS Headquarters Hotel or George Brown Convention Center? Please view this page for additional information. 

Deadline for Requests: 1 October
Confirmation of Room Assignment: Mid-October
Menus and Final Counts: 20 December

*Please fill out a separate request for each day/time if you are requesting a meeting room for multiple days/times

As you prepare for your on-site Committee Meeting while in Houston, remember that your AMS Community page is a great spot to have preliminary discussions, post your agenda, and follow-up with minutes from your on-site committee meeting – especially for those that were unable to attend. Keep in mind that your Community Page is only accessible by active board and committee members. Basic directions for posting discussions and documents are available in the AMS Community Quick Start Guide: https://docs.google.com/document/d/1pmnRUBb5RUspE_0tDYrW1l-eBvnrwOzk_ix_xM5TMwY/edit

Deadline for Requests: 1 October
Confirmation of Room Assignment: Mid-October
Menus and Final Counts: 20 December

*Please fill out a separate request for each day/time if you are requesting a meeting room for multiple days/times

Side Meeting Rules & Regulations

Internal Requests: If you are part of an AMS Committee/Board, AMS staff, or another internal group please fill out this link with your request(s). Please note that space is limited and assigned on a first come, first serve basis.  

External Requests: If you are an Exhibitors, Sponsors, Patrons, Universities, or another External Group please fill out this link with your request(s).  Please note that space is limited and assigned on a first come, first serve basis.  

The Deadlines for side meeting rooms are as follows:

                              Deadline for Requests: 1 October

                              Confirmation of Room Assignment: Mid-October

                              Menus and Final Counts: 20 December

Please contact Serena Roche Sroche@ametsoc.org, AMS Senior Meetings Coordinator, with any questions.  

If you are an Internal request, AMS will take care of order F&B for you. Please note any F&B needs when filling out the request form.

If you are an External request,  AMS will assign your room and then put you in contact with the appropriate hotel staff person.  Please note any F&B needs when filling out the request form.

If you are an Internal request, AMS will take care of your AV needs. Please note any needed A/V when filling out your request.  If you require Zoom or other AV, AMS will do their best to put you in one of the three rooms at your requested time slot. Due to high demand, you may be given your second choice in order to meet this request(s).

If you are an External request, AMS will out you in contact with the appropriate hotel staff person. Please note any A/V needs when filling out your request(s).

Please contact Serena Roche Sroche@ametsoc.org, AMS Senior Meetings Coordinator, if you miss the submission deadline. She will be able to let you know if and when space is available.