Remote Session Chairs/Moderators

Thank you so much for acting as a session chair/moderator for our 102nd Annual Meeting! We are grateful to you for helping to make your session, and the 102nd Annual Meeting, a success.

 

What to Expect

Before the meeting
  • Register at the Remote Session Chair (or Full Member, if you are a full member) Rate.
  • Check the online program to confirm the date and time for the sessions you are chairing/moderating. Be sure to familiarize yourself with the speakers and abstracts being presented in your session!
  •  If you’re active on Twitter, take a moment to let everyone know about your session. Include the #AMS2022 hashtag and @ametsoc handle.
  • Review the Remote Session Chair/Moderator emails sent from the AMS Meetings Department and watch any videos posted on this page for more information on managing and chairing your session.
  • Personally contact each speaker presenting in your session via email (contact information and instructions will be sent in early December) to confirm that they will indeed appear at the appointed time. Coordinate with other session chairs/moderators (in-person and remote) assigned to your session to divide this work.

  • Familiarize yourself with Zoom! 

  • Keep an eye out for email notifications that a question has been asked about your session via asynchronous chat feature in the online program and mobile app. Be sure to respond to get a discussion going!
  • Watch the Session Chair/Moderator training session from Monday, 10 January 12:00 - 1:00 PM Eastern. Please contact AMS Meetings ([email protected]) should you have any questions.
During the meeting
  • Attend the Session Chair/Moderator training session on Sunday, 23 January 1-2pm. We will send you a zoom link for this. 
  • Log into the zoom for your session 30 minutes before scheduled session time; confirm that all of your remote presenters are there and able to share their screen. Zoom links will be available in the online program and the mobile app - you will have to be logged in to see those links.
    • Please note all session chairs/moderators, speakers/panelists, attendees must join the live session via the link in the online program. 30 minutes prior to the start of the session will be a practice session. If an attendee tries to enter before the scheduled start time, they will enter the waiting room, which will automatically end at the scheduled start time.

  • Share your screen to show (OPTIONAL) pre-recorded presentation videos submitted by speakers who cannot share their own screen/present live during their session. 

    • Please note:

      • These files will be share prior to the conference

      • All presenters who intend to present via pre-recorded presentation have been encouraged to notify their session chair(s)

      • If presenter uploaded a video, but is able to share their screen/present during the live session, you can allow them to do so

  • Ensure that your session is running on time. If presenters in your session have been allotted 15 minutes for their presentation, we recommend that you plan to have them present for 11 minutes, spend 3 minutes on Q&A/discussion, and leave 1 minute for transition. 
  • Need help during your session? We encourage you to use the Zoom chat feature to contact the student assistant and/or session tech. You are also able to reach out to AMS staff through the Information Desk, or request technical support. Both of these can be located in the left hand navigation panel.
After the meeting
  • Keep an eye out for email notification that a question has been asked about your session via asynchronous chat feature in the online program and mobile app. Be sure to respond to keep the discussion going!
  • Watch the presentation recordings from your session in the online program and mobile app (48 hours after your session ends).
  • View Supplementary Info uploaded by your presenters in Presenter's Corner:
    • Upload Extended Abstract (by 25 February)
    • Upload Optional PDF Presentation Slide File (by 25 February)
    • Add a Supplementary URL (by 25 February)