FAQ for Remote Oral Presenters

What to Expect

Before the Meeting

• Check the online program to confirm your presentation date and time

•  Let everyone know that you’ll be presenting on Twitter. Include the #AMS2022 hashtag and @ametsoc handle.
• Register at the Remote Presenter Rate
• Visit Presenter's Corner to manage your abstract:
  • Confirm/Change Presentation Method: Remote/In-Person (by 8 November)
  • Check/Change Abstract Title (by 8 November)
  • Check/Change Author Listing (by 8 November)
  • Upload Backup Presentation File: Recorded video file or slides (by 14 January) OPTIONAL

    • Please note the pre-recorded presentation file is optional unless you do not intend to present live

    • We encourage you to notify your session chair(s) if you intend to present via pre-recorded presentation. This information can be found in the online program.

  • Upload Extended Abstract (by 25 February)

    • Extended Abstract Instructions

    • Extended Abstract Guidelines:

      There is a 100 MB file size limit.
      The following file types may be uploaded: PDF document (*.pdf).

  • Upload Optional PDF Presentation Slide File (by 25 February)
  • Add a Supplementary URL (by 25 February)
  • Withdraw Abstract

• Prepare your Presentation Files 
  • Optional Backup Presentation File
    • Prerecorded Presentations Instructions
  • Slide File
    • The following file types may be uploaded: PDF document (*.pdf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx).
• Read Remote Oral Presenter emails sent from the AMS Meetings Department for more information on managing your abstract online and giving your presentation.
• Look for an email notification that a question has been asked about your abstract via asynchronous chat feature in the online program and mobile app. Be sure to respond to get a discussion going!
• Review the FAQ for Remote Oral Presenters
• Watch the Speakers/Presenters training session recording. Please reach out to AMS Meetings ([email protected]) should you have any questions. 

During the Meeting

• Join the in-person session room via zoom 30 minutes before scheduled session time
• Present by:
  • Sharing your slides via screen share during your scheduled presentation time

  • Sharing your pre-recorded presentation via screen share during your scheduled presentation time

  • Your pre-recorded presentation will be shared by the session chair(s) or student assistant

• Field questions asked by attendees in the Zoom chat feature and/or participate in discussion if time allows

After the Meeting

• Look for an email notification that a question has been asked about your abstract via asynchronous chat feature in the online program and mobile app. Be sure to respond to keep the discussion going!
• Watch your presentation recording in the online program and mobile app (48 hours after your session ends)
  •  By agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing.
  • Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).
• Upload Supplementary Info in Presenter's Corner (by 25 February):
  • Upload Extended Abstract
  • Upload Optional PDF Presentation Slide File 
  • Add a Supplementary URL

Tips for Your Remote Oral Presentation

Dos:

• Make sure everyone can read your slides—the presentation often has to be viewed from 60 or 70 feet from the screen.
  • Use large sans serif font.
  • Make backgrounds simple and dark.
  • Keep copy bright and text short and crisp.
  • Use heavy line thickness for graphics.
  • Keep diagrams simple and use just a few animations.
  • Select only key parts of an equation to illustrate a point.
  • Show information piece by piece—build to the conclusion.
• Plan for one minute for each slide of your talk.
• Remember to speak slowly, loudly and clearly during your presentation.
• Use a headset while you are speaking.
• Be prepared for the audience to ask a few questions.
• Check all hyperlinks included in your slides.
• Avoid the following color combinations: green/red, green/brown, blue/purple, green/blue, light green/yellow, blue/grey, green/grey, or green/black.

Don’ts:

• Use hand-drawn materials.
• Utilize shades of gray in your presentation.
• Copy and paste pages from your abstract.
• Use bright red, blue, and/or green at the same time.