In-Person Oral Presenters

In-Person Oral Presenters

What to Expect

Before the meeting

  • Check the online program to confirm your presentation date and time
  •  Let everyone know that you’ll be presenting on Twitter. Include the #AMS2023 hashtag and @ametsoc handle.
  • Register at the In-Person Presenter Rate

  • Visit Presenter's Corner to manage your abstract:

    • Confirm/Change Presentation Method: Virtual/In-Person (by 1 December)
    • Check/Change Abstract Title (by 2 November
    • Check/Change Author Listing (by 2 November)
    • Upload Presentation File: Slides (at least 4 hours before your session)

      • PDF File Upload (for Poster or Oral) Guidelines:

        There is a 200 MB file size limit.
        The following file types may be uploaded: PDF document (*.pdf).

    • Upload Optional Supplementary Information

      • PDF File (by 13 February)] 

      • Extended Abstract (by 25 February)

        • Extended Abstract Guidelines:

        • There is a 100 MB file size limit.

        • The following file types may be uploaded: PDF document (*.pdf).

      • Supplementary URL (by 13 February)

    • Withdraw Abstract

  • Watch this webinar for tips on giving a formal presentation

  • Prepare your Presentation File

    • The aspect ratio for projectors in session rooms is 16:9, with a resolution of 1280x720.

    • The file size limit for upload in Presenter’s Corner is 200MB. If your file exceeds the size limit, please upload your presentation at the meeting in the Speaker Ready Room.

    • The following file types may be uploaded: PDF document (*.pdf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx).

    • If your graphics or video clips are not embedded in your presentation, be sure to upload them in Presenter’s Corner and/or bring them to the meeting as well.

    • Animated .gif files can occasionally be problematic; a free demo version of Easy Gif Animator can easily convert these animated .gif files to .avi files, which can then be added into your presentation.  You can download the demo here.

    • Make sure that codecs used for compressed animation and video files are generic codecs, not video hardware–specific codecs.

    • Insert images from within Powerpoint using the “Insert Image” command—don’t drag and drop from other applications.

  • Read In-Person Oral Presenter emails sent from the AMS Meetings Department for more information on managing your abstract online and giving your presentation.
  • Look for an email notification that a question has been asked about your abstract via asynchronous chat feature in the online program and mobile app. Be sure to respond to get a discussion going!

During the meeting

  • Visit the Speaker Ready Room to upload your Presentation File if you have not already done so in Presenter’s Corner. The Speaker Ready Room location and hours will be made available at a later date.
    • Speaker Ready Room Hours:
      • Sunday, 8 January 12:00 P.M –3:45 P.M.
      • Monday, 9 January 7:30 A.M.–6:00 P.M.
      • Tuesday, 10 January 7:30 A.M.–6:00 P.M.
      • Wednesday, 11 January 7:30 A.M.–6:00 P.M.
      • Thursday, 12 January 7:30 A.M.–3:45 P.M.
  • Arrive at the session room before scheduled session time and introduce yourself to the session chair and student volunteer (at the front of the room)
  • The standard session room set includes the following:
    • One lectern
    • One screen of appropriate size
    • One data/video projector
    • One AMS-supplied PC laptop
    • One digital timer
    • One podium microphone
    • One audience microphone
  • Present your Presentation File that we preloaded onto the AMS-supplied PC laptop from the lectern during your scheduled presentation time
  • Field questions asked by in-person and remote attendees and/or participate in discussion if time allows
  • Please note: Oral presenters may remove their mask while speaking as long as they can maintain a 6ft separation from other attendees and speakers.

After the meeting

  • Look for an email notification that a question has been asked about your abstract via asynchronous chat feature in the online program and mobile app. Be sure to respond to keep the discussion going!
  • Watch your presentation recording in the online program and mobile app (48 hours after your session ends
  • By agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing.
  • Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).
  • Upload Supplementary Information in Presenter's Corner:
    • Upload Extended Abstract (by 25 February)
    • Upload Optional PDF Presentation Slide File (by 25 February)
    • Add a Supplementary URL (by 25 February)

 

Tips for Your In-Person Oral Presentation

Dos:

  • Make sure everyone can read your slides—the presentation often has to be viewed from 60 or 70 feet from the screen.
    • Use large sans serif font.
    • Make backgrounds simple and dark.
    • Keep copy bright and text short and crisp.
    • Use heavy line thickness for graphics.
    • Keep diagrams simple and use just a few animations.
    • Select only key parts of an equation to illustrate a point.
    • Show information piece by piece—build to the conclusion.
  • Plan for one minute for each slide of your talk.
  • Remember to speak slowly, loudly and clearly during your presentation.
  • Use the microphone at all times.
  • Be prepared for the audience to ask a few questions.
  • Check all hyperlinks included in your slides.
  • Avoid the following color combinations: green/red, green/brown, blue/purple, green/blue, light green/yellow, blue/grey, green/grey, or green/black.

Don’ts:

  • Use hand-drawn materials.
  • Utilize shades of gray in your presentation.
  • Copy and paste pages from your abstract.
  • Use bright red, blue, and/or green at the same time.